STEP 1
Connect Apollo and Planning Center
Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.
Apollo and Planning Center Integration
Build crm workflows between Apollo and Planning Center on a visual canvas — set up data fields sync between apps once and let data flow when events come automatically. Integration will work without code and your team will see the workflow inside WEXTL® builder.
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Learn about Apollo and Planning Center
Detailed info you need to know about Apollo and Planning Center integrations in WEXTL. Explore which modules apps support and how you connect them.
Apollo
Manage Apollo contacts, accounts, sequences, tasks, and deals — search saved records, enroll prospects, and send outreach email. [5]
Planning Center
Church management software for people, services, giving, groups, and check-ins. [6]
How to connect Apollo to Planning Center
Set up your Apollo and Planning Center integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.
STEP 2
Build a workflow
Paste selected Apollo and Planning Center nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.
STEP 3
Map your data
Choose which fields need to sync between Apollo and Planning Center. Use filters or leverage a JS custom code step in between — everything is on the canvas.
How does the integration between Apollo and Planning Center work in WEXTL?
WEXTL exposes actions and triggers for Apollo and Planning Center that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.
Planning Center triggersApollo actions
Planning Center modules
- Accept a ScheduleAccepts a scheduling request for a person.
- Add a Custom Field Value to a PersonSets a custom field value on a person.
- Add a Member to a GroupAdds a person to a group.
- Add an Address to a PersonAdds a mailing address to a person.
- Add an Email to a PersonAdds an email address to a person.
- Add an Item to a PlanAdds an item such as a song or header to a service plan.
- Add a Note to a PlanAdds a note to a service plan.
- Add a Note to a Workflow CardAdds a note to a workflow card.
- Add a Person to a HouseholdAdds a person to a household.
- Add a Person to a WorkflowAdds a person to a follow-up workflow.
- Add a Phone Number to a PersonAdds a phone number to a person.
- Add a Team Member to a PlanSchedules a person on a service plan team.
- Add a Time to a PlanAdds a service or rehearsal time to a plan.
- Approve a Group ApplicationApproves a request to join a group.
- Commit a BatchCommits a donation batch so its donations are recorded.
- Create a BatchCreates a new donation batch.
- Create a BlockoutCreates a blockout date for a person.
- Create a DonationCreates a donation in a batch.
- Create a HouseholdCreates a new household.
- Create an EpisodeCreates a new sermon episode.
- Create a NoteCreates a note on a person.
- Create a PersonCreates a new person profile.
- Create a PlanCreates a new service plan.
- Create a PledgeCreates a pledge for a donor.
- Create a SongCreates a new song in your song library.
- Decline a ScheduleDeclines a scheduling request for a person.
- Delete a BatchDeletes an uncommitted donation batch.
- Delete a Custom Field ValueDeletes a custom field value from a person.
- Delete a DonationDeletes a donation from an uncommitted batch.
- Delete an AddressDeletes a mailing address from a person.
- Delete an EmailDeletes an email address from a person.
- Delete a NoteDeletes a note from a person.
- Delete a PersonDeletes a person profile.
- Delete a Phone NumberDeletes a phone number from a person.
- Delete a PlanDeletes a service plan.
- Delete a Plan ItemDeletes an item from a service plan.
- Delete a Workflow CardDeletes a workflow card.
- Get a BatchReturns a single donation batch.
- Get a Calendar EventReturns a single calendar event.
- Get a Check-InReturns a single check-in.
- Get a Check-In EventReturns a single check-in event.
- Get a DonationReturns a single donation.
- Get a FormReturns a single form.
- Get a Form SubmissionReturns a single form submission.
- Get a FundReturns a single giving fund.
- Get a GroupReturns a single group.
- Get a Group EventReturns a single group event.
- Get a ListReturns a single saved people list.
- Get an AttendeeReturns a single signup attendee.
- Get an EpisodeReturns a single sermon episode.
Apollo modules
- Activate SequenceActivates a sequence so it can send.
- Add Contacts to SequenceEnrolls contacts in a sequence.
- Add Records to ListAdds records to one or more lists.
- Archive SequenceArchives a sequence.
- Bulk Create AccountsCreates many accounts in one request.
- Bulk Create ContactsCreates many contacts in one request.
- Bulk Create TasksCreates many tasks in one request.
- Bulk Update AccountsUpdates many accounts in one request.
- Bulk Update ContactsUpdates many contacts in one request.
- Check Email Send StatusReturns the send status of an outreach email.
- Check Email StatsReturns activity stats for an outreach email.
- Complete TaskMarks a task as completed.
- Create AccountCreates a new account.
- Create ContactCreates a new contact.
- Create DealCreates a new deal.
- Create Email DraftCreates a draft outreach email.
- Create ListCreates a new list.
- Create SequenceCreates a new sequence.
- Create TaskCreates a new task.
- Deactivate SequenceDeactivates a running sequence.
- Get AccountReturns a single account by ID.
- Get ContactReturns a single contact by ID.
- Get Contact Sequence ActivityReturns sequence activity for a contact.
- Get Current UserReturns the profile for the authenticated user.
- Get DealReturns a single deal by ID.
- Get Email ContentReturns the content of an outreach email.
- Get TaskReturns a single task by ID.
- List Account StagesRetrieves account stages for the workspace.
- List Contact StagesRetrieves contact stages for the workspace.
- List DealsRetrieves deals in the workspace.
- List Deal StagesRetrieves deal stages for the workspace.
- List Email AccountsRetrieves connected email accounts.
- List Email SchedulesRetrieves email schedules for sequences.
- List ListsRetrieves lists in the workspace.
- List NotesRetrieves notes linked to CRM records.
- List UsersRetrieves users in the workspace.
- Make an API CallPerforms an arbitrary authorized API call.
- Remove Records from ListRemoves records from one or more lists.
- Search AccountsRetrieves accounts that match the search filters.
- Search ContactsRetrieves contacts that match the search filters.
- Search Outreach EmailsRetrieves outreach emails that match the filters.
- Search SequencesRetrieves sequences that match the search filters.
- Search TasksRetrieves tasks that match the search filters.
- Send Email NowSends an outreach email immediately.
- Skip TaskMarks a task as skipped.
- Update AccountUpdates an existing account.
- Update Account OwnerUpdates the owner for multiple accounts.
- Update ContactUpdates an existing contact.
- Update Contact OwnerUpdates the owner for multiple contacts.
- Update Contact Sequence StatusUpdates enrollment status for contacts in sequences.
Explore alternative integrations
There are other apps [9] supported by WEXTL that can be paired with Apollo and Planning Center integrations. Pick any from the list below if the current combination isn't the one you need.
Frequently asked questions
Common questions about connecting Apollo and Planning Center.
Connect your Apollo and Planning Center accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]
Example: when Planning Center's "Watch Events" fires, WEXTL can "Activate Sequence" in Apollo. Apollo has 55 actions (including Activate Sequence, Add Contacts to Sequence, and Add Records to List); Planning Center has 148 actions (including Accept a Schedule, Add a Custom Field Value to a Person, and Add a Member to a Group). Add filters and transforms between steps when you need them. [1]
Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]
No. Apollo-to-Planning Center automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]
Yes. Trigger-based automations start the moment Apollo (or Planning Center) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]
A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.
You can build your Apollo + Planning Center automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]
References
List of sources used to gather information about the Apollo and Planning Center integration.
- Apollo and Planning Center integration source code, module specs and credentials implementation.
- Our Apollo and Planning Center integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official vendor API documentation for Apollo and Planning Center — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® visual workflow builder, anonymized data from our technical support team.
- Apollo integration information
- Planning Center integration information
- WEXTL® Scheduling
- WEXTL® Pricing and Trial
- WEXTL® Apps Library