STEP 1
Connect KoBoToolbox and ONLYOFFICE Docs
Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.
KoBoToolbox and ONLYOFFICE Docs Integration
Keep KoBoToolbox and ONLYOFFICE Docs in sync by integrating their events and actions. When productivity events happen in KoBoToolbox, update the ONLYOFFICE Docs automatically - without any line of code in visual workflow builder.
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Learn about KoBoToolbox and ONLYOFFICE Docs
Detailed info you need to know about KoBoToolbox and ONLYOFFICE Docs integrations in WEXTL. Explore which modules apps support and how you connect them.
KoBoToolbox
Manage KoBoToolbox projects, submissions, exports, hooks, and organizations. [5]
ONLYOFFICE Docs
Manage files, folders, sharing, and editing sessions on a self-hosted ONLYOFFICE Docs (Community Server) instance. [6]
How to connect KoBoToolbox to ONLYOFFICE Docs
Set up your KoBoToolbox and ONLYOFFICE Docs integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.
STEP 2
Build a workflow
Paste selected KoBoToolbox and ONLYOFFICE Docs nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.
STEP 3
Map your data
Choose which fields need to sync between KoBoToolbox and ONLYOFFICE Docs. Use filters or leverage a JS custom code step in between — everything is on the canvas.
How does the integration between KoBoToolbox and ONLYOFFICE Docs work in WEXTL?
WEXTL exposes actions and triggers for KoBoToolbox and ONLYOFFICE Docs that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.
KoBoToolbox triggersONLYOFFICE Docs actions
KoBoToolbox modules
- Watch New SubmissionsTriggers when a new submission is received.
- Add SubmissionAdds a submission to a project.
- Assign PermissionGrants a user a permission on a project.
- Assign Permissions (Bulk)Grants several permission assignments at once.
- Bulk Project ActionPerforms an action on several projects at once.
- Clone Permission AssignmentsCopies permission assignments from another project.
- Create Asset SnapshotCreates a form snapshot for preview or sharing.
- Create Asset SubscriptionSubscribes to a public library collection.
- Create Export SettingCreates a saved export setting for a project.
- Create Export TaskCreates an export task for a project.
- Create HookCreates a REST service that forwards new submissions.
- Create My Access Log ExportCreates an access log export for the current account.
- Create Organization InviteInvites someone to an organization.
- Create Paired Data ConnectionConnects another project as a data source.
- Create ProjectCreates a new project.
- Create Project FileAdds a media or form file to a project.
- Create Project History ExportCreates an activity export for a project.
- Delete Asset SnapshotDeletes a form snapshot.
- Delete Asset SubscriptionUnsubscribes from a library collection.
- Delete AttachmentDeletes a submission attachment.
- Delete Attachments (Bulk)Deletes several submission attachments at once.
- Delete Export SettingDeletes a saved export setting.
- Delete Export TaskDeletes an export task.
- Delete HookDeletes a REST service.
- Delete Organization InviteDeletes an organization invitation.
- Delete Paired Data ConnectionDeletes a paired data connection.
- Delete ProjectDeletes a project.
- Delete Project FileDeletes a project file.
- Delete SubmissionDeletes a submission.
- Delete Submission Validation StatusClears the validation status of a submission.
- Delete Submission Validation Statuses (Bulk)Clears the validation status on several submissions at once.
- Delete Submissions (Bulk)Deletes several submissions at once.
- Deploy ProjectDeploys a project so it can receive submissions.
- Duplicate SubmissionCreates a copy of an existing submission.
- Get Asset SnapshotReturns a single form snapshot.
- Get Asset SubscriptionReturns a single library collection subscription.
- Get Attachment Audio DurationReturns the audio duration of submission attachments.
- Get Current UserReturns the account the connection belongs to.
- Get Daily Submission CountsReturns daily submission counts for a project.
- Get Export SettingReturns a single saved export setting.
- Get Export Setting DataReturns generated export data for a saved export setting.
- Get Export TaskReturns a single export task.
- Get HookReturns a single REST service.
- Get Hook LogReturns a single REST service delivery log.
- Get ImportReturns a single form import.
- Get My Access LogsRetrieves a list of sign-in records for the current account.
- Get My Asset UsageReturns per-project usage for the current account.
- Get OrganizationReturns a single organization.
- Get Organization Asset CountsReturns project counts for an organization.
- Get Organization Asset UsageReturns per-project usage for an organization.
ONLYOFFICE Docs modules
- Add Favorite Files and FoldersAdds files and folders to Favorites.
- Add Template FilesMarks files as templates.
- Bulk Download FilesDownloads multiple files and folders as a single ZIP archive.
- Change Archive FormatChanges the archive format used for bulk downloads.
- Change Default Access RightsChanges the default access rights applied to new shares.
- Change Version HistoryMarks a file version as a new version or a continuation of the previous one.
- Check Document Service URLChecks and saves the Document Server connection URLs.
- Check Files for Move ConflictsChecks whether moving files and folders would conflict with existing items.
- Copy File AsCreates a copy of a file, optionally converting its format.
- Copy Files to FolderCopies files and folders to a destination folder.
- Create Chunked Upload SessionCreates a resumable (chunked) upload session for a large file.
- Create FileCreates a new file inside a folder.
- Create File in My DocumentsCreates a new file in the "My Documents" section.
- Create FolderCreates a new subfolder inside a folder.
- Create Folder StructureCreates a nested folder structure from a list of relative paths.
- Delete All Trash FilesPermanently deletes all files in the Trash folder.
- Delete FileDeletes a file.
- Delete Files and FoldersDeletes multiple files and folders in one call.
- Delete FolderDeletes a folder.
- Delete Template FilesRemoves files from the Templates list.
- Display Favorites FolderShows or hides the Favorites folder in the file tree.
- Display Recent FolderShows or hides the Recent folder in the file tree.
- Display Templates FolderShows or hides the Templates folder in the file tree.
- Get Active OperationsRetrieves the list of currently running file operations.
- Get Auto-Cleanup SettingRetrieves the Trash auto-cleanup setting.
- Get Common Third-Party ServicesRetrieves a list of organization-wide third-party storage accounts.
- Get Conversion StatusChecks the status of a document format conversion.
- Get Document Service URLReturns the configured Document Server URL.
- Get File Download LinkReturns a temporary, pre-signed download link for a file.
- Get File InformationReturns metadata for a single file.
- Get File PropertiesReturns the form-filling properties saved for a file.
- Get File Share InformationRetrieves the sharing permissions for a file.
- Get File VersionsRetrieves the version history of a file.
- Get Filtered SectionsRetrieves a list of the root sections (My Documents, Common, Trash, and others), each with its contents.
- Get Folder ContentsRetrieves a list of files and subfolders inside a folder.
- Get Folder InformationReturns metadata for a single folder (no file/subfolder listing).
- Get Folder PathRetrieves the breadcrumb path (ancestor folders) of a folder.
- Get Folder Share InformationRetrieves the sharing permissions for a folder.
- Get Password-Protected Link TokenRetrieves an access token for a password-protected external link.
- Get Shared LinkGenerates or retrieves the public shared link for a file.
- Get Shared Link TemplateRetrieves the sharing template (rights, owner, settings) for a shared link.
- Get Third-Party ProvidersRetrieves the list of supported third-party storage providers.
- Get Third-Party ServicesRetrieves a list of connected third-party storage accounts.
- Insert FileInserts an existing file into a folder.
- Insert File in CommonInserts an existing file into the "Common" section.
- Insert File in My DocumentsInserts an existing file into the "My Documents" section.
- List Common FilesRetrieves a list of files and folders in the "Common" section.
- List Favorite FilesRetrieves a list of files and folders in the "Favorites" section.
- List Files Shared With MeRetrieves a list of files and folders in the "Shared with Me" section.
- List My DocumentsRetrieves a list of files and folders in the "My Documents" section.
Explore alternative integrations
There are other apps [9] supported by WEXTL that can be paired with KoBoToolbox and ONLYOFFICE Docs integrations. Pick any from the list below if the current combination isn't the one you need.
Frequently asked questions
Common questions about connecting KoBoToolbox and ONLYOFFICE Docs.
Connect your KoBoToolbox and ONLYOFFICE Docs accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]
Example: when KoBoToolbox's "Watch New Submissions" fires, WEXTL can "Add Favorite Files and Folders" in ONLYOFFICE Docs. KoBoToolbox has 1 trigger (including Watch New Submissions); ONLYOFFICE Docs has 82 actions (including Add Favorite Files and Folders, Add Template Files, and Bulk Download Files). Add filters and transforms between steps when you need them. [1]
Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]
No. KoBoToolbox-to-ONLYOFFICE Docs automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]
Yes. Trigger-based automations start the moment KoBoToolbox (or ONLYOFFICE Docs) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]
A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.
You can build your KoBoToolbox + ONLYOFFICE Docs automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]
References
List of sources used to gather information about the KoBoToolbox and ONLYOFFICE Docs integration.
- KoBoToolbox and ONLYOFFICE Docs integration source code, module specs and credentials implementation.
- Our KoBoToolbox and ONLYOFFICE Docs integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official vendor API documentation for KoBoToolbox and ONLYOFFICE Docs — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® visual workflow builder, anonymized data from our technical support team.
- KoBoToolbox integration information
- ONLYOFFICE Docs integration information
- WEXTL® Scheduling
- WEXTL® Pricing and Trial
- WEXTL® Apps Library