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ActiveCollab and Aimsio Integration

Demonstration of how apps are integrated in WEXTL workflow builder [4]

Build project management workflows between ActiveCollab and Aimsio on a visual canvas — set up data fields sync between apps once and let data flow when events come automatically. Integration will work without code and your team will see the workflow inside WEXTL® builder.

Integration guide
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Learn about ActiveCollab and Aimsio

Detailed info you need to know about ActiveCollab and Aimsio integrations in WEXTL. Explore which modules apps support and how you connect them.

  • ActiveCollab

    • Project Management
    • 5 triggers
    • 14 searches
    • 23 actions

    Project management for tasks, collaboration, and team workloads. [5]

  • Aimsio

    • Project Management
    • 2 triggers
    • 31 searches
    • 17 actions

    Manage job orders, field tickets, employees, timecards, invoices and billable items in Aimsio. [6]

How to connect ActiveCollab to Aimsio

Set up your ActiveCollab and Aimsio integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.

  1. STEP 1

    Connect ActiveCollab and Aimsio

    Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.

  2. STEP 2

    Build a workflow

    Paste selected ActiveCollab and Aimsio nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.

  3. STEP 3

    Map your data

    Choose which fields need to sync between ActiveCollab and Aimsio. Use filters or leverage a JS custom code step in between — everything is on the canvas.

How does the integration between ActiveCollab and Aimsio work in WEXTL?

WEXTL exposes actions and triggers for ActiveCollab and Aimsio that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.

ActiveCollab triggersAimsio actions

ActiveCollab modules

  • Archive a Company Archives a company, making it inactive and preserving its information for future reference or audit purposes.
  • Archive a User Archives a user in the system.
  • Cancel an Invoice Cancels an existing invoice in the system.
  • Create a Company Creates a new company record.
  • Create a Payment Creates a payment in the system.
  • Create a Project Creates a new project in the specified service.
  • Create a User Creates a new user in the system.
  • Create an Invoice Creates an invoice in the system.
  • Delete a Payment Deletes a payment from the system.
  • Delete a User Deletes a user from the database.
  • Delete an Invoice Deletes a specific invoice from the service.
  • Duplicate an Invoice Duplicates an existing invoice within the system.
  • Export an Invoice Exports an invoice in PDF format.
  • Export Invoice Report Exports an invoice report to the specified format or location.
  • Get a Company Retrieves details of a specific company.
  • Get a Project Retrieves information about a specific project.
  • Get a User Retrieves a user from the service by user ID.
  • Get an Invoice Retrieves the details of a specific invoice from the service.
  • Get Invoice Private Notes Retrieves private notes associated with a specific invoice.
  • List Archived Invoices Retrieves a list of archived invoices.
  • List Companies Retrieves a list of all companies.
  • List Companies Retrieves a list of companies from the service.
  • List Company Invoices Retrieves a list of invoices for a company.
  • List Invoices Retrieves a list of invoices from the service.
  • List Payments Retrieves a list of payments.
  • List Projects Retrieves a list of projects.
  • List Users Retrieves a list of all users.
  • List Users Retrieves a list of users from the service.
  • Make an API Call Makes an arbitrary API call.
  • Remove a Client from a Project Removes a specified client from an existing project.
  • Run Invoice Report Generates an invoice report based on the specified criteria.
  • Send an Invoice Sends an invoice to a specified recipient.
  • Trash a Company Deletes a company record from the database.
  • Update a Payment Updates a payment with the specified details.
  • Update a Project Updates a project with new details or changes in the service.
  • Update a User Updates a user's profile information.
  • Update an Invoice Updates an invoice with new details or information.
  • Watch Companies Triggers when a new company is added or an existing company is updated.
  • Watch Invoices Triggers when an invoice is created or updated.
  • Watch Payments Triggers when a payment is made or updated.
  • Watch Projects Triggers when a new project is created or updated.
  • Watch Users Triggers when a user event occurs.

Aimsio modules

  • Create/Update Billable Items Creates a new billable item or updates an existing one.
  • Create/Update Companies Creates a new company or updates an existing one.
  • Create/Update Contacts Creates a new contact or updates an existing one.
  • Create/Update Employees Creates a new employee or updates an existing one.
  • Create/Update Equipment Creates a new equipment or updates an existing one.
  • Create/Update Job Orders Creates a new job order or updates an existing one.
  • Create/Update Locations Creates a new location or updates an existing one.
  • Create/Update Non-recurring Billable Items Creates a new non-recurring billable item or updates an existing one.
  • Create/Update Pricebooks Creates a new pricebook or updates an existing one.
  • Create/Update Users Creates a new user or updates an existing one.
  • Delete Form Data Deletes a form data record.
  • Get Billable Item Retrieves the details of a billable item.
  • Get Binary File Downloads a file stored in Aimsio.
  • Get Company Retrieves the details of a company.
  • Get Contact Retrieves the details of a contact.
  • Get Current Timecard Retrieves the details of a current timecard.
  • Get Employee Retrieves the details of an employee.
  • Get Equipment Retrieves the details of an equipment.
  • Get Field Ticket Retrieves the details of a field ticket.
  • Get Form Data Retrieves the details of a form data.
  • Get Form Data PDF Downloads a form data record as a PDF.
  • Get Invoice Retrieves the details of an invoice.
  • Get Job Order Retrieves the details of a job order.
  • Get Location Retrieves the details of a location.
  • Get Non-recurring Billable Item Retrieves the details of a non-recurring billable item.
  • Get NRB PDF Downloads a non-recurring billable item as a PDF.
  • Get Pricebook Retrieves the details of a pricebook.
  • List Billable Items Returns a list of billable items.
  • List Companies Returns a list of companies.
  • List Contacts Returns a list of contacts.
  • List Current Timecards Returns a list of current timecards.
  • List Employees Returns a list of employees.
  • List Equipment Returns a list of equipment.
  • List Field Tickets Returns a list of field tickets.
  • List Form Data Returns a list of form data.
  • List Invoices Returns a list of invoices.
  • List Job Orders Returns a list of job orders.
  • List Locations Returns a list of locations.
  • List Non-recurring Billable Items Returns a list of non-recurring billable items.
  • List Payroll Period Timecards Returns the timecards of a payroll period.
  • List Payroll Periods Returns a list of payroll periods.
  • List Pricebooks Returns a list of pricebooks.
  • Make an API Call Performs an arbitrary authorized API call to the Aimsio API.
  • Reopen Form Data Reopens a completed form data record.
  • Restore Form Data Restores a deleted form data record.
  • Update Form Data Updates a form data record.
  • Update Invoices Updates the details of an invoice.
  • Update Payroll Period Status Updates the status of a payroll period.
  • Watch Contacts Triggers when contacts are added or changed.
  • Watch Invoices Triggers when invoices are added or changed.

Explore alternative integrations

There are other apps [9] supported by WEXTL that can be paired with ActiveCollab and Aimsio integrations. Pick any from the list below if the current combination isn't the one you need.

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Frequently asked questions

Common questions about connecting ActiveCollab and Aimsio.

How do I connect ActiveCollab and Aimsio?

Connect your ActiveCollab and Aimsio accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]

What can I automate between ActiveCollab and Aimsio?

Example: when ActiveCollab's "Watch Companies" fires, WEXTL can "Create/Update Billable Items" in Aimsio. ActiveCollab has 5 triggers (including Watch Companies, Watch Invoices, and Watch Payments); Aimsio has 48 actions (including Create/Update Billable Items, Create/Update Companies, and Create/Update Contacts). Add filters and transforms between steps when you need them. [1]

Can ActiveCollab trigger actions in Aimsio, and Aimsio in ActiveCollab?

Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]

Do I need to write code to integrate ActiveCollab and Aimsio?

No. ActiveCollab-to-Aimsio automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]

Does ActiveCollab integrate with Aimsio in real time?

Yes. Trigger-based automations start the moment ActiveCollab (or Aimsio) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]

How long does it take to set up a ActiveCollab + Aimsio integration?

A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.

Do I need a paid plan to connect ActiveCollab with Aimsio?

You can build your ActiveCollab + Aimsio automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]

References

List of sources used to gather information about the ActiveCollab and Aimsio integration.

  1. ActiveCollab and Aimsio integration source code, module specs and credentials implementation.
  2. Our ActiveCollab and Aimsio integration documentation, structured input and output parameters, scopes, and authentication methods.
  3. Official vendor API documentation for ActiveCollab and Aimsio — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
  4. WEXTL® visual workflow builder, anonymized data from our technical support team.
  5. ActiveCollab integration information
  6. Aimsio integration information
  7. WEXTL® Scheduling
  8. WEXTL® Pricing and Trial
  9. WEXTL® Apps Library

How we write our apps documentation

Explore how WEXTL® crafted ActiveCollab and Aimsio integration page documentation. Used sources, AI's role, and how the team validates the result.

Explore ActiveCollab and Aimsio, or get started