STEP 1
Select Cognito Forms in workflow
Pick Cognito Forms app in the workflow builder [4] - just one click to select the app.
Cognito Forms Integration
Online form builder for surveys, orders, registrations, and workflows. Turn Cognito Forms engagement into automated marketing workflows that keep leads and audiences moving. Start with Watch Deleted Entries, then use Get Entry and Get Entry Document to trigger the next step.
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Supported triggers and actions for Cognito Forms integration
Triggers can detect changes in Cognito Forms and run actions that can create, search or modify data inside Cognito Forms automatically [3] — exactly how you set them.
- Watch Deleted EntriesTriggers when an entry is deleted.
- Watch New EntriesTriggers when a new entry is submitted.
- Watch Updated EntriesTriggers when an entry is updated.
- Get EntryReturns a single entry with its metadata.
- Get Entry DocumentGenerates and returns a document for an entry.
- Get Entry FileReturns a file uploaded to an entry.
- Get FormReturns a single form's name and internal name.
- Get Form SchemaReturns the schema of a form's fields and their data types.
- Get Import StatusReturns the progress and results of an entry import.
- Get OData MetadataReturns the OData metadata document for your forms.
- Get View EntryReturns a single entry as it appears in an entry view.
- Get View MetadataReturns the OData metadata document for an entry view.
- List FormsRetrieves a list of forms the API key can access.
- List OData FormsRetrieves a list of forms from the OData service.
- List View EntriesRetrieves a list of entries shown in an entry view.
- Create EntryCreates a new entry in a form.
- Delete EntryDeletes an entry from a form.
- Import EntriesCreates, updates, or deletes entries from a spreadsheet or CSV file.
- Make an API CallPerforms an arbitrary authorized API call.
- Set Public Link AvailabilitySets when a form's public link opens and closes.
How to integrate Cognito Forms in automation workflow?
3 simple steps to make your Cognito Forms connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect Cognito Forms
When prompted, authorize access to Cognito Forms in WEXTL once. Cognito Forms credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your Cognito Forms account. Approve?
STEP 3
Build a workflow
Build your workflow with Cognito Forms yourself or with WEXTL® AI Builder. Connect Cognito Forms to any available integrations [5], or use HTTP node to go beyond them.
Cognito Forms
How Cognito Forms connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Cognito Forms app is called in workflows. That allows your marketing automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Cognito Forms supports.
The following table illustrates what fields Cognito Forms integration require during authorization flow inside our workflow builder [4].
Connect Cognito Forms
API Key*Text
••••••••
Demonstration of Cognito Forms connection step inside WEXTL Workflow Builder [4].
| Field | Type | Help |
|---|---|---|
API KeyRequired | password | Create a key in Cognito Forms under Organization Settings, Integrations, New API Key. Give the integration at least Read access to forms so the connection can be verified, and the entry access your steps need. Available on the Pro, Team, and Enterprise plans. |
Connect Cognito Forms to popular apps on WEXTL
Enter a name of the other app you want to sync with Cognito Forms below. Click on selected app to explore integration options with Cognito Forms. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with Cognito Forms integration
Select Watch Deleted Entries trigger from Cognito Forms - this will be a starting point in your automation. Whenever event happens in Cognito Forms, workflow will start [7] from Watch Deleted Entries node.
Search for Import Entries, connect it as the next step of integration sequence. You can use filters between Watch Deleted Entries and Import Entries, so only important data pass from Watch Deleted Entries to the next step. WEXTL gives you full control over the process of Cognito Forms automation. All parts of workflow are visible on the canvas [4].
Cognito Forms on WEXTL has 22 modules for combining marketing automations. Explore Cognito Forms documentation for more.
Cognito Forms
Watch Deleted Entries
Bloomreach
Performs action
OR
Bloomreach
Triggers
Cognito Forms
Import Entries
Demonstration of how visual Cognito Forms automation [6] looks in WEXTL.
Frequently asked questions
Common questions about automating Cognito Forms in your workflows.
Cognito Forms has 3 triggers, including "Watch Deleted Entries", "Watch New Entries", and "Watch Updated Entries". Triggers are start points of the workflow, and automations may start from them.
Integration has 19 actions, including "Get Entry", "Get Entry Document", and "Get Entry File", and more. Refer to our Cognito Forms Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The Cognito Forms integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Cognito Forms official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where Cognito Forms provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Cognito Forms or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Cognito Forms inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Cognito Forms modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the Cognito Forms integration.
- Cognito Forms integration source code, module specs and credentials implementation.
- Internal Cognito Forms integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official Cognito Forms vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® Cognito Forms App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation