STEP 1
Select SpotOn in workflow
Pick SpotOn app in the workflow builder [4] - just one click to select the app.
SpotOn Integration
Point-of-sale and restaurant management platform for orders, menus, labor, and location operations. Sync SpotOn invoices, payments, and financial records with CRM, billing, and operations tools. When Watch Cash Deposits arrives, automatically continue with Get a Job Position by ID or Get a Location.
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Supported triggers and actions for SpotOn integration
Triggers can detect changes in SpotOn and run actions that can create, search or modify data inside SpotOn automatically [3] — exactly how you set them.
- Watch Cash DepositsTriggers when a new cash deposit is made for a location.
- Watch Labour ReportsTriggers when a new or updated labor report is detected.
- Watch OrdersTriggers when a new order is submitted or an existing order is updated.
- Watch Paid-in/out TransactionsTriggers when a new paid-in or paid-out transaction is detected.
- Watch Time Clock EntriesTriggers when a new time clock entry is created or an existing entry is updated. Supports filtering by updatedAtStart and updatedAtEnd.
- Get a Job Position by IDRetrieves a specific job position record for a SpotOn location using its Location ID and Job Position ID.
- Get a LocationRetrieves all locations for a SpotOn Merchant and returns details such as location ID, name, organization ID, timezone, and merchant group ID. Supports optional filtering by Merchant Group ID.
- Get a Location by IDRetrieves a location by its unique identifier from an account.
- Get a Location Cash Deposit by IDRetrieves a specific cash deposit record for a SpotOn location using its Location ID and Cash Deposit ID, with an optional filter by updated date range.
- Get a Location Menu Item by IDRetrieves a specific menu item for a SpotOn location using its location ID and menu item ID, with an optional filter by report category ID.
- Get a Location Modifier by IDReturns a location modifier by ID.
- Get a Location Modifier OptionRetrieves a specific modifier option for a SpotOn location using its Location ID and Modifier Option ID.
- Get a Location Order Type by IDRetrieves a specific order type for a SpotOn location using its Location ID and Order Type ID.
- Get a Location Report Category by IDRetrieves a specific report category for a SpotOn location using its unique report category ID.
- Get a Location Station by IDRetrieves a specific station by its ID for a given SpotOn location.
- Get a Location Surcharge by IDRetrieves a specific surcharge for a SpotOn location using its unique surcharge ID.
- Get a Location Team by IDRetrieves a specific team for a SpotOn location using its unique team ID.
- Get a Location Team's Historical Record by IDRetrieves a specific historical team record for a SpotOn location using its unique team ID.
- Get a Location Time Clock Entry by IDRetrieves a specific time clock entry for a SpotOn location using its unique time clock entry ID, optionally filtered by updated or in/out dates.
- Get a Payment OptionRetrieves a specific payment option configured for a SpotOn location using its unique ID.
How to integrate SpotOn in automation workflow?
3 simple steps to make your SpotOn connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect SpotOn
When prompted, authorize access to SpotOn in WEXTL once. SpotOn credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your SpotOn account. Approve?
STEP 3
Build a workflow
Build your workflow with SpotOn yourself or with WEXTL® AI Builder. Connect SpotOn to any available integrations [5], or use HTTP node to go beyond them.
SpotOn
How SpotOn connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever SpotOn app is called in workflows. That allows your finance automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that SpotOn supports.
The following table illustrates what fields SpotOn integration require during authorization flow inside our workflow builder [4].
Connect SpotOn
API Key*Text
••••••••
Merchant ID*Text
••••••••
Demonstration of SpotOn connection step inside WEXTL Workflow Builder [4].
| Field | Type | Help |
|---|---|---|
API KeyRequired | password | — |
Merchant IDRequired | text | SpotOn Merchant ID from the dashboard. |
Connect SpotOn to popular apps on WEXTL
Enter a name of the other app you want to sync with SpotOn below. Click on selected app to explore integration options with SpotOn. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with SpotOn integration
Select Watch Orders trigger from SpotOn - this will be a starting point in your automation. Whenever event happens in SpotOn, workflow will start [7] from Watch Orders node.
Search for Create a Propose Order, connect it as the next step of integration sequence. You can use filters between Watch Orders and Create a Propose Order, so only important data pass from Watch Orders to the next step. WEXTL gives you full control over the process of SpotOn automation. All parts of workflow are visible on the canvas [4].
SpotOn on WEXTL has 52 modules for building finance automations. Explore SpotOn documentation for more.
Video slide demonstrates how Watch Orders and Create a Propose Order [6] nodes are used in SpotOn workflow.
Frequently asked questions
Common questions about automating SpotOn in your workflows.
SpotOn has 5 triggers, including "Watch Cash Deposits", "Watch Labour Reports", and "Watch Orders", and more. Triggers are start points of the workflow, and automations may start from them.
Integration has 47 actions, including "Get a Job Position by ID", "Get a Location", and "Get a Location by ID", and more. Refer to our SpotOn Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The SpotOn integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by SpotOn official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where SpotOn provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever SpotOn or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for SpotOn inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with SpotOn modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the SpotOn integration.
- SpotOn integration source code, module specs and credentials implementation.
- Internal SpotOn integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official SpotOn vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® SpotOn App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation