STEP 1
Select Gmail in workflow
Pick Gmail app in the workflow builder [4] - just one click to select the app.
Gmail Integration
Google's email service — send, read, organize, and search messages, threads, and drafts. Route Gmail messages and channel activity into workflows that keep your teams and systems in sync. When Watch Email Messages arrives, automatically update CRM, tickets, docs, or other tools.
3-day trialCancel anytimeUp to 10 minutes quick set up
- GDPR
- Data Encryption
- 2FA
- Local Data Region
Supported triggers and actions for Gmail integration
Triggers can detect changes in Gmail and run actions that can create, search or modify data inside Gmail automatically [3] — exactly how you set them.
- Watch Email MessagesTriggers when a new email message arrives in the mailbox.
- List Draft EmailsLists the email drafts in the user’s mailbox.
- List MessagesLists the email messages in the user’s mailbox.
- List ThreadsLists the email threads in the user’s mailbox.
- Retrieve a Draft EmailRetrieves the specified email draft.
- Retrieve a ThreadRetrieves the specified email thread.
- Retrieve an Email MessageRetrieves the specified email message.
- Batch Delete Email MessagePermanently deletes multiple email messages by their message IDs.
- Create a Draft EmailCreates a new draft email message.
- Delete a Draft EmailPermanently deletes the specified email draft.
- Delete a ThreadPermanently deletes the specified thread along with all of its messages.
- Delete an Email MessagePermanently deletes the specified email message.
- Make an API CallPerforms an arbitrary authorized request to the Gmail API.
- Send a Draft EmailSends an existing draft to the recipients in the To, Cc, and Bcc fields.
- Send an Email MessageComposes and sends an email message.
- Trash a MessageMoves the specified email message to the trash.
- Trash a ThreadMoves the specified email thread to the trash.
- Untrash a MessageRemoves the specified email message from the trash.
- Untrash a ThreadRemoves the specified email thread from the trash.
- Update a Draft EmailReplaces the content of an existing email draft.
How to integrate Gmail in automation workflow?
3 simple steps to make your Gmail connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect Gmail
When prompted, authorize access to Gmail in WEXTL once. Gmail credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your Gmail account. Approve?
STEP 3
Build a workflow
Build your workflow with Gmail yourself or with WEXTL® AI Builder. Connect Gmail to any available integrations [5], or use HTTP node to go beyond them.
Gmail
How Gmail connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Gmail app is called in workflows. That allows your communication automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Gmail supports.
The following table illustrates what fields Gmail integration require during authorization flow inside our workflow builder [4].
Video slide demonstrates how Gmail is connected in WEXTL builder [4].
| Field | Type | Help |
|---|---|---|
| Client ID | text | Optional. Your own OAuth Client ID from Google Cloud Console (enable the API, then Credentials → OAuth client). Leave empty to use the platform app. |
| Client Secret | password | Optional. Client Secret for the same OAuth client. Leave empty to use the platform app. |
| Additional Scopes | array | Optional. Extra Google OAuth scopes to request on top of the default ones, one full scope URL per item (for example https://www.googleapis.com/auth/drive). Duplicates of the default scopes are ignored. Use this with your own Client ID, and enable the same scopes on its OAuth consent screen. |
Connect Gmail to popular apps on WEXTL
Enter a name of the other app you want to sync with Gmail below. Click on selected app to explore integration options with Gmail. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with Gmail integration
Select Watch Email Messages trigger from Gmail - this will be a starting point in your automation. Whenever event happens in Gmail, workflow will start [7] from Watch Email Messages node.
Search for Create a Draft Email, connect it as the next step of integration sequence. You can use filters between Watch Email Messages and Create a Draft Email, so only important data pass from Watch Email Messages to the next step. WEXTL gives you full control over the process of Gmail automation. All parts of workflow are visible on the canvas [4].
Gmail on WEXTL has 21 modules for combining communication automations. Explore Gmail documentation for more.
Video slide demonstrates how Watch Email Messages and Create a Draft Email [6] nodes are used in Gmail workflow.
Frequently asked questions
Common questions about automating Gmail in your workflows.
Gmail has 1 trigger, including "Watch Email Messages". Triggers are start points of the workflow, and automations may start from them.
Integration has 20 actions, including "List Draft Emails", "List Messages", and "List Threads", and more. Refer to our Gmail Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The Gmail integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Gmail official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where Gmail provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Gmail or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Gmail inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Gmail modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the Gmail integration.
- Gmail integration source code, module specs and credentials implementation.
- Internal Gmail integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official Gmail vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® Gmail App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation