AroFlo Integration

Field service job management for trades — scheduling, quoting, invoicing, and crews. Connect AroFlo project activity to workflows that keep stakeholders and delivery tools up to date. Start from Watch Assets, then use Get a Bill (v2) or Get a Business Unit (v2) to move work forward.

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Supported triggers and actions for AroFlo integration

Triggers can detect changes in AroFlo and run actions that can create, search or modify data inside AroFlo automatically [3] — exactly how you set them.

Watch AssetsTriggers when an asset is updated.
Watch BillsTriggers when a bill is updated.
Watch ClientsTriggers when a client is created.
Watch InvoicesTriggers when an invoice is created or updated.
Watch QuotesTriggers when a quote is created.
Watch TasksTriggers when a task is created or updated.
Watch Updated RecordsTriggers when a record of the chosen type changes.
Watch Updated Records (v2)Triggers when a record of the chosen type changes.
Watch UsersTriggers when a user is updated.
Watch Work OrdersTriggers when a work order is created.
Watch Work Orders (v2)Triggers when a work order is created or updated.
Get a Bill (v2)Returns a single bill.
Get a Business Unit (v2)Returns a single business unit.
Get a Business Unit Contact (v2)Returns the contact details of a business unit.
Get a Client (v2)Returns a single client.
Get a Client Contact (v2)Returns a single client contact.
Get a Contractor Contact (v2)Returns a single contractor contact.
Get a Credit Note (v2)Returns a single credit note.
Get a Location (v2)Returns a single location.
Get a Payment (v2)Returns a single payment.
Get a Periodic Task (v2)Returns a single periodic task template.
Get a Priority (v2)Returns a single priority.
Get a Project (v2)Returns a single project.
Get a Project Substatus (v2)Returns a single project substatus.
Get a Purchase Order (v2)Returns a single purchase order.
Get a Quote (v2)Returns a single quote.
Get a Quote Takeoff (v2)Returns a single quote takeoff.
Get a Supplier (v2)Returns a single supplier.
Get a Supplier Contact (v2)Returns a single supplier contact.
Get a Tag (v2)Returns a single tag.
Get a TaskReturns a single task.
Get a Task (v2)Returns a single task.
Get a Task Asset (v2)Returns a single asset on a task.
Get a Task Labour (v2)Returns a single labour entry on a task.
Get a Task Material (v2)Returns a single material on a task.
Get a Task Resource (v2)Returns a single resource assigned to a task.
Get a Task Substatus (v2)Returns a single task substatus.
Get a Tax Code (v2)Returns a single tax code.
Get a Tracking Centre (v2)Returns a single tracking centre.
Get a User (v2)Returns a single user.
Get a Work OrderReturns a single work order.
Get a Work Order (v2)Returns a single work order.
Get an Asset (v2)Returns a single asset.
Get an Asset Category (v2)Returns a single asset category.
Get an Inventory Item (v2)Returns a single inventory item.
Get an InvoiceReturns a single invoice.
Get an Invoice (v2)Returns a single invoice.
Get API Health (v2)Returns the health status of the AroFlo API.
Get Hours of Work (v2)Returns the hours of work of a business unit.
Get Invoice Recipients (v2)Returns the default email recipients of an invoice.
Get Transaction Terms (v2)Returns a single set of transaction terms.
List Asset Categories (v2)Retrieves the asset categories.
List Assets (v2)Retrieves a list of assets.
List Bill Line Items (v2)Retrieves the line items on a bill.
List Bills (v2)Retrieves a list of bills.
List Business Units (v2)Retrieves a list of business units.
List Client Contacts (v2)Retrieves the contacts of a client.
List Client Notes (v2)Retrieves the notes on a client.
List Clients (v2)Retrieves a list of clients.
List Contractor Contacts (v2)Retrieves the contacts of a contractor.
List Credit Notes (v2)Retrieves a list of credit notes.
List Custom Fields (v2)Retrieves the custom fields on a record.
List Custom Holders (v2)Retrieves the inventory custom holders.
List Inventory Categories (v2)Retrieves the inventory categories of a business unit.
List Inventory Items (v2)Retrieves the inventory items of a business unit.
List Inventory Lists (v2)Retrieves the inventory lists of a business unit.
List Invoice Line Items (v2)Retrieves the line items on an invoice.
List Invoices (v2)Retrieves a list of invoices.
List Locations (v2)Retrieves a list of locations.
List Payments (v2)Retrieves the payments made on a date.
List Periodic Tasks (v2)Retrieves a list of periodic task templates.
List Positions (v2)Retrieves the positions of a business unit.
List Priorities (v2)Retrieves a list of priorities.
List Project Custom Fields (v2)Retrieves the custom fields on a project.
List Project Substatuses (v2)Retrieves a list of project substatuses.
List Projects (v2)Retrieves a list of projects.
List Purchase Orders (v2)Retrieves a list of purchase orders.
List Quote Line Items (v2)Retrieves the line items on a quote.
List Quote Takeoffs (v2)Retrieves the takeoffs on a quote.
List Quotes (v2)Retrieves a list of quotes.
List Schedules (v2)Retrieves scheduled events.
List Supplier Contacts (v2)Retrieves the contacts of a supplier.
List Suppliers (v2)Retrieves a list of suppliers.
List Tags (v2)Retrieves a list of tags.
List Task Assets (v2)Retrieves the assets on a task.
List Task Checklist Items (v2)Retrieves the checklist items on a task.
List Task Documents (v2)Retrieves the documents on a task.
List Task Labours (v2)Retrieves the labour entries on a task.
List Task Materials (v2)Retrieves the materials recorded on a task.
List Task Notes (v2)Retrieves the notes on a task.
List Task Resources (v2)Retrieves the resources assigned to a task.
List Task Substatuses (v2)Retrieves a list of task substatuses.
List Task Types (v2)Retrieves a list of task types.
List Tasks (v2)Retrieves a list of tasks.
List Tax Codes (v2)Retrieves the tax codes.
List Timesheet Entries (v2)Retrieves timesheet entries.
List Tracking Centres (v2)Retrieves the tracking centres.
List Transaction Terms (v2)Retrieves the transaction terms.
List Updated Records (v2)Retrieves which records changed since a point in time.
List Users (v2)Retrieves a list of users.
List Work Orders (v2)Retrieves a list of work orders.
List Work Types (v2)Retrieves a list of work types.
Search Asset CategoriesReturns asset categories.
Search AssetsReturns assets matching the criteria.
Search Bill Line ItemsReturns line items on bills.
Search BillsReturns bills matching the criteria.
Search Business UnitsReturns the business units on the site.
Search Client NotesReturns notes recorded against clients.
Search ClientsReturns clients matching the criteria.
Search ContactsReturns contacts for clients and contractors.
Search Custom HoldersReturns inventory custom holders.
Search Documents and PhotosReturns documents and photos in the site directory.
Search Inventory CategoriesReturns inventory categories.
Search Inventory ItemsReturns inventory items matching the criteria.
Search Inventory ListsReturns task-specific, assembly and SOR inventory lists.
Search Inventory Stock LevelsReturns current stock levels for inventory items.
Search InvoicesReturns invoices matching the criteria.
Search LocationsReturns locations for clients, suppliers and business units.
Search Message Board NotesReturns message board notes.
Search Message TemplatesReturns message templates.
Search PaymentsReturns payments recorded on the site.
Search Permission GroupsReturns the permission groups defined on the site.
Search PrioritiesReturns task priorities for business units and clients.
Search Project StagesReturns project stages.
Search ProjectsReturns projects matching the criteria.
Search Purchase OrdersReturns purchase orders matching the criteria.
Search Quote Line ItemsReturns line items on quotes.
Search QuotesReturns quotes matching the criteria.
Search SchedulesReturns scheduled events matching the criteria.
Search SubstatusesReturns task and quote substatuses.
Search SuppliersReturns suppliers matching the criteria.
Search Task ExpensesReturns expenses recorded on tasks.
Search Task LaboursReturns labour recorded on tasks.
Search Task MaterialsReturns materials recorded on tasks.
Search Task TypesReturns the task types on the site.
Search TasksReturns tasks matching the criteria.
Search TimesheetsReturns timesheet entries matching the criteria.
Search Tracking CentresReturns tracking centres.
Search Transaction TermsReturns the transaction terms on the site.
Search Updated RecordsReturns which records changed since a point in time.
Search User PositionsReturns the positions assigned to users.
Search UsersReturns users matching the criteria.
Search Work Order Line ItemsReturns line items on work orders.
Search Work OrdersReturns work orders matching the criteria.
Add a Task MaterialAdds a material line to a task.
Add a Task NoteAdds a note to a task.
Add a Task ResourceAssigns a user or business unit to a task.
Add a Work Order Line Item (v2)Adds a line item to a work order.
Add Bill Line Items (v2)Adds line items to a bill.
Add Bill Notes (v2)Adds notes to a bill.
Add Invoice Line Items (v2)Adds line items to an invoice.
Add Invoice Notes (v2)Adds notes to an invoice.
Add Project Notes (v2)Adds notes to a project.
Add Purchase Order Notes (v2)Adds notes to a purchase order.
Add Quote Line Items (v2)Adds line items to a quote.
Add Quote Notes (v2)Adds notes to a quote.
Add RFQ Notes (v2)Adds notes to a request for quote.
Add Task Notes (v2)Adds notes to a task.
Add Work Order Notes (v2)Adds notes to a work order.
Archive a Client ContactArchives a contact on a client.
Archive a Supplier ContactArchives a supplier contact.
Assign Task Resources (v2)Sets the users and assets assigned to a task.
Convert Legacy IDs (v2)Converts legacy API ids into v2 ids.
Create a BillCreates a bill.
Create a Bill (v2)Creates a bill.
Create a Bill Line ItemAdds a line item to a bill.
Create a ClientCreates a client.
Create a Client (v2)Creates a client.
Create a Client ContactAdds a contact to a client.
Create a Client Contact (v2)Creates a contact for a client.
Create a Client LocationAdds a location to a client.
Create a Client NoteAdds a note to a client.
Create a Location (v2)Creates a location for a client.
Create a Message TemplateCreates a message template.
Create a Payment (v2)Records a payment.
Create a PriorityCreates a priority.
Create a Project (v2)Creates a project.
Create a Purchase Order (v2)Creates a purchase order.
Create a Quote (v2)Creates a quote.
Create a Quote Takeoff (v2)Creates a takeoff on a quote.
Create a ScheduleSchedules a task or event.
Create a Schedule (v2)Schedules a task or event.
Create a SupplierCreates a supplier.
Create a Supplier (v2)Creates a supplier.
Create a Supplier ContactAdds a contact to a supplier.
Create a Supplier Contact (v2)Creates a contact for a supplier.
Create a Supplier LocationAdds a location to a supplier.
Create a TaskCreates a task.
Create a Task (v2)Creates a task.
Create a Task Labour (v2)Records labour on a task.
Create a Task Material (v2)Records a material on a task.
Create a UserCreates a user.
Create a Work OrderCreates a work order.
Create a Work Order (v2)Creates a work order.
Create an AssetCreates an asset.
Create an Asset (v2)Creates an asset.
Create an Asset Category (v2)Creates an asset category.
Create an Inventory ItemCreates an inventory item.
Create an Invoice (v2)Creates an invoice for a task.
Create Priorities (v2)Creates several priorities.
Delete a Schedule (v2)Deletes a scheduled event.
Make an API CallMakes an authenticated call to the legacy AroFlo API.
Make an API Call (v2)Performs an arbitrary authorized API call.
Mark Clients as ProcessedClears the changed flag on clients.
Mark Suppliers as ProcessedClears the changed flag on suppliers.
Mark Task Labours as ProcessedMarks labour lines as processed.
Update a BillUpdates a bill.
Update a Bill Line ItemUpdates a line item on a bill.
Update a ClientUpdates a client.
Update a Client (v2)Updates a client.
Update a Client ContactUpdates a contact on a client.
Update a Client Custom FieldUpdates a custom field on a client.
Update a Client NoteUpdates a client note.
Update a Location (v2)Updates a location.
Update a PriorityUpdates a priority.
Update a Project (v2)Updates a project.
Update a Purchase OrderUpdates the status of a purchase order.
Update a SupplierUpdates a supplier.
Update a Supplier ContactUpdates a contact on a supplier.
Update a Supplier Custom FieldUpdates a custom field on a supplier.
Update a Supplier LocationUpdates a supplier location.
Update a TaskUpdates a task.
Update a Task (v2)Updates a task.
Update a Task MaterialUpdates a material line on a task.
Update a UserUpdates a user.
Update a Work OrderUpdates a work order.
Update a Work Order (v2)Updates a work order.
Update an AssetUpdates an asset.
Update an Asset (v2)Updates an asset.
Update an Inventory ItemUpdates an inventory item.
Update an InvoiceUpdates an invoice.
Update Custom Fields (v2)Updates custom field values on a record.
Update Hours of Work (v2)Updates the hours of work of a business unit.
Update Inventory Stock LevelMoves stock for an inventory item.
Update Invoice Line Items (v2)Updates line items on an invoice.
Update Priorities (v2)Updates several priorities.
Update Quote Line Items (v2)Updates line items on a quote.
Update Quote Takeoffs (v2)Updates takeoffs on a quote.
Update Transaction Terms (v2)Updates a set of transaction terms.
Update Work Order Line Items (v2)Updates line items on a work order.
Upload a Task Document (v2)Uploads a document to a task.

How to integrate AroFlo in automation workflow?

3 simple steps to make your AroFlo connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select AroFlo in workflow

Pick AroFlo app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect AroFlo

When prompted, authorize access to AroFlo in WEXTL once. AroFlo credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your AroFlo account. Approve?

STEP 3

Build a workflow

Build your workflow with AroFlo yourself or with WEXTL® AI Builder. Connect AroFlo to any available integrations [5], or use HTTP node to go beyond them.

AroFlo

How AroFlo connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever AroFlo app is called in workflows. That allows your project management automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that AroFlo supports.

Full AroFlo API documentation

The following table illustrates what fields AroFlo integration require during authorization flow inside our workflow builder [4].

Video slide demonstrates how AroFlo is connected in WEXTL builder [4].

Field	Type	Help
API TokenRequired	text	Create a token in AroFlo under Site Admin, API. It is shown once. The token can only do what the user who created it can do, and it stops working on the expiry date you chose.

Connect AroFlo to popular apps on WEXTL

Enter a name of the other app you want to sync with AroFlo below. Click on selected app to explore integration options with AroFlo. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with AroFlo integration

Select Watch Tasks trigger from AroFlo - this will be a starting point in your automation. Whenever event happens in AroFlo, workflow will start [7] from Watch Tasks node.

Search for Add a Task Material, connect it as the next step of integration sequence. You can use filters between Watch Tasks and Add a Task Material, so only important data pass from Watch Tasks to the next step. WEXTL gives you full control over the process of AroFlo automation. All parts of workflow are visible on the canvas [4].

AroFlo on WEXTL has 241 modules for building project management automations. Explore AroFlo documentation for more.

Video slide demonstrates how Watch Tasks and Add a Task Material nodes are used in AroFlo workflow.

Video slide demonstrates how Watch Tasks and Add a Task Material [6] nodes are used in AroFlo workflow.

Frequently asked questions

Common questions about automating AroFlo in your workflows.

AroFlo has 11 triggers, including "Watch Assets", "Watch Bills", and "Watch Clients", and more. Triggers are start points of the workflow, and automations may start from them.

Integration has 230 actions, including "Get a Bill (v2)", "Get a Business Unit (v2)", and "Get a Business Unit Contact (v2)", and more. Refer to our AroFlo Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The AroFlo integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by AroFlo official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where AroFlo provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever AroFlo or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for AroFlo inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with AroFlo modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the AroFlo integration.

AroFlo integration source code, module specs and credentials implementation.
Internal AroFlo integration documentation, structured input and output parameters, scopes, and authentication methods.
Official AroFlo vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® AroFlo App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

AroFlo Integration

Supported triggers and actions for AroFlo integration