BookedScheduler Integration

Resource reservation and scheduling platform for booking rooms, equipment, and shared assets. Connect BookedScheduler availability and booking events to the tools that prepare your team for meetings. Start with Watch Blackouts, then automatically run Get a Blackout or Get a Group by ID when schedules change.

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Supported triggers and actions for BookedScheduler integration

Triggers can detect changes in BookedScheduler and run actions that can create, search or modify data inside BookedScheduler automatically [3] — exactly how you set them.

Watch BlackoutsTriggers when a new blackout is created or appears in the selected time window.
Watch ReservationsTriggers when a new reservation is added in a booked account.
Watch ResourcesTriggers when a new resource is added in a Booked account.
Watch SchedulesTriggers when a new schedule is added in a Booked account.
Watch UsersTriggers when a new user is added in a Booked account.
Get a BlackoutReturns a blackout by series ID in a Booked account.
Get a Group by IDGets a specific group by ID.
Get a Reservation by IDLoads a specific reservation by reference number.
Get a Schedule by IDFetches an existing schedule by a unique identifier.
Get a User by IDRetrieves a specific user by ID.
Get AccountGets the currently authenticated user account information.
Get an Accessory by IDLoads a specific accessory by unique identifier from a Booked account.
Get an AttributeGets a custom attribute definition by attribute ID.
Get an Event TemplateGets an event template based on the specified criteria.
Get Category AttributesGets all custom attribute definitions for a specific category.
Get Resource by IDFetches a resource by its unique identifier from a booked account.
Get Resource TypesReturns all schedules available in the system.
List AccessoriesLoads all accessories available in a booked account.
List BlackoutsReturns all blackouts matching the provided search criteria.
List Event TemplatesGets a list of all event templates.
List GroupsRetrieves all groups from a Booked account.
List Phone Country CodesLists all supported phone country codes from a Booked account.
List ReservationsGets a list of reservations matching the specified criteria.
List Resource AvailabilityReturns resource availability through the next seven days.
List Resource Availability StatusReturns all available resource status reasons.
List Resource GroupsReturns the resource group hierarchy including nested resources.
List Resource StatusesReturns all available resource statuses.
List ResourcesLoads all resources the current user has permission to access.
List Schedule Layout SlotsLoads layout slots for a specific schedule and date range.
List SchedulesReturns all schedules available in the system.
List Supported LanguagesLists all supported languages.
List UsersLoads all users from a Booked account.
Approve a ReservationApproves a pending reservation by reference number.
Create a BlackoutCreates a new blackout and blocks resources for the specified time or recurrence.
Create a Check-Out ReservationChecks out a reservation by reference number.
Create a GroupCreates a new group in a Booked account.
Create a GroupCreates a new group in Booked, optionally marking it as the default group.
Create a ReservationCreates a new reservation in a Booked account.
Create a ResourceCreates a resource in a Booked account.
Create a UserCreates a user in a Booked account.
Create an AccountRegisters a new user account but does not authenticate the user.
Create Check-InChecks in to a reservation by reference number.
Create Custom AttributeCreates a new custom attribute definition in a Booked account.
Delete a BlackoutDeletes an existing blackout series and removes all associated blackout dates.
Delete a Custom AttributeDeletes an existing custom attribute.
Delete a GroupDeletes an existing group in a Booked account.
Delete a ReservationDeletes an existing reservation.
Delete a ResourceDeletes an existing resource from a Booked account.
Delete a UserDeletes an existing user from a booked account.
Make an API CallPerforms an arbitrarily authorized API call.
Update a BlackoutUpdates an existing blackout and its recurrence rules.
Update a Custom AttributeUpdates an existing custom attribute definition.
Update a PasswordUpdates the password for an existing user.
Update a ReservationUpdates an existing reservation in a booked account.
Update a ResourceUpdates an existing resource by a unique identifier.
Update a UserUpdates an existing user in a booked account.
Update AccountUpdates the currently authenticated user account.
Update Account PasswordUpdates the password for the currently authenticated user.
Update Group PermissionsUpdates the resource and view permissions for an existing group.
Update Group RolesUpdates the roles assigned to an existing group.
Update Group UsersUpdates the users belonging to an existing group.
Update User StatusUpdates the status of an existing user.

How to integrate BookedScheduler in automation workflow?

3 simple steps to make your BookedScheduler connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select BookedScheduler in workflow

Pick BookedScheduler app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect BookedScheduler

When prompted, authorize access to BookedScheduler in WEXTL once. BookedScheduler credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your BookedScheduler account. Approve?

STEP 3

Build a workflow

Build your workflow with BookedScheduler yourself or with WEXTL® AI Builder. Connect BookedScheduler to any available integrations [5], or use HTTP node to go beyond them.

BookedScheduler

How BookedScheduler connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever BookedScheduler app is called in workflows. That allows your scheduling automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that BookedScheduler supports.

Full BookedScheduler API documentation

The following table illustrates what fields BookedScheduler integration require during authorization flow inside our workflow builder [4].

Video slide demonstrates how BookedScheduler is connected in WEXTL builder [4].

Field	Type	Help
DomainRequired	text	To enable the API, open Application Configuration and set api.enabled to true. Your Booked Scheduler domain (for example: `bookings.mycompany.com`).
UsernameRequired	text	Your Booked Scheduler username. This is the same username you use to log in to the Booked web interface.
PasswordRequired	password	Your Booked Scheduler account password. This must be a valid user account with API access enabled.

Connect BookedScheduler to popular apps on WEXTL

Enter a name of the other app you want to sync with BookedScheduler below. Click on selected app to explore integration options with BookedScheduler. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with BookedScheduler integration

Select Watch Resources trigger from BookedScheduler - this will be a starting point in your automation. Whenever event happens in BookedScheduler, workflow will start [7] from Watch Resources node.

Search for Get Resource Types, connect it as the next step of integration sequence. You can use filters between Watch Resources and Get Resource Types, so only important data pass from Watch Resources to the next step. WEXTL gives you full control over the process of BookedScheduler automation. All parts of workflow are visible on the canvas [4].

BookedScheduler on WEXTL has 62 modules for combining scheduling automations. Explore BookedScheduler documentation for more.

Video slide demonstrates how Watch Resources and Get Resource Types nodes are used in BookedScheduler workflow.

Video slide demonstrates how Watch Resources and Get Resource Types [6] nodes are used in BookedScheduler workflow.

Frequently asked questions

Common questions about automating BookedScheduler in your workflows.

BookedScheduler has 5 triggers, including "Watch Blackouts", "Watch Reservations", and "Watch Resources", and more. Triggers are start points of the workflow, and automations may start from them.

Integration has 57 actions, including "Get a Blackout", "Get a Group by ID", and "Get a Reservation by ID", and more. Refer to our BookedScheduler Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The BookedScheduler integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by BookedScheduler official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where BookedScheduler provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever BookedScheduler or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for BookedScheduler inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with BookedScheduler modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the BookedScheduler integration.

BookedScheduler integration source code, module specs and credentials implementation.
Internal BookedScheduler integration documentation, structured input and output parameters, scopes, and authentication methods.
Official BookedScheduler vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® BookedScheduler App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

BookedScheduler Integration

Supported triggers and actions for BookedScheduler integration