STEP 1
Connect Bookwhen and Planyo
Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.
Bookwhen and Planyo Integration
Connect Bookwhen and Planyo to automate scheduling workflows. Trigger events from one app, run actions in the other and use AI to make smart decisions. Integrate apps in 3 simple steps - no code required.
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Learn about Bookwhen and Planyo
Detailed info you need to know about Bookwhen and Planyo integrations in WEXTL. Explore which modules apps support and how you connect them.
How to connect Bookwhen to Planyo
Set up your Bookwhen and Planyo integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.
STEP 2
Build a workflow
Paste selected Bookwhen and Planyo nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.
STEP 3
Map your data
Choose which fields need to sync between Bookwhen and Planyo. Use filters or leverage a JS custom code step in between — everything is on the canvas.
How does the integration between Bookwhen and Planyo work in WEXTL?
WEXTL exposes actions and triggers for Bookwhen and Planyo that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.
Planyo triggersBookwhen actions
Planyo modules
- Watch ReservationsTriggers when a new reservation is created (polls list_reservations sorted by creation time, descending).
- Add Additional ProductAdds additional product.
- Add AgentAdds a new agent to a site.
- Add Notification MessageAdds a site's notification email message. Sending must also be turned on in notification settings.
- Add Pricing Manager RuleAdds pricing manager rule.
- Add Recurring VacationAdds a new recurring vacation for a resource or the entire site.
- Add Reservation PaymentAdds a payment for a reservation. Credit card numbers may not be passed in any field.
- Add ResourceAdds a new resource by copying an existing base resource, with optional overrides.
- Add Resource ImageAdds an image to a resource.
- Add Resource SeasonAdds a new season for a resource or the entire site.
- Add SiteAdds a new site to your metasite by copying an existing base site. Metasite API keys only.
- Add UserInserts a new user, or updates an existing one's custom properties and personal details (login is not overridden).
- Apply CouponApplies a coupon to an existing (unconfirmed) reservation, by code or ID.
- Apply VoucherApplies a voucher to an existing reservation.
- Can Make ReservationChecks if a reservation can be made for given resource, time and quantity.
- Create CartCreates a new shopping cart.
- Create VoucherCreates a new voucher, optionally limited to a metasite, site, or specific resources.
- Delete CartDeletes a shopping cart. The cart must be empty.
- Delete ReservationPermanently deletes a reservation. This action cannot be undone.
- Delete Unit PropertyDeletes a custom unit property previously set for a specific date/time.
- Do Reservation ActionPerforms an administrative action (e.g. confirmation, cancellation) on a reservation.
- Generate CouponAdds a new coupon to your site, based on an existing coupon type.
- Generate InvoiceGenerates a new invoice for a reservation, if one doesn't already exist or items have changed. Requires parent & corrective invoices.
- Get Cart ItemsLists all reservations included in a shopping cart. Max 500 per page.
- Get Event TimesLists all event times of an event-type resource.
- Get Invoice ItemsReturns all products (invoice items) included with a reservation.
- Get Promotable ReservationsLists waiting list requests which can be promoted to a valid reservation.
- Get Rental PriceReturns the price of a rental for a resource and start/end times. Price is returned even if the resource is unavailable in the given period.
- Get Reservation ActionsLists reservation actions/events such as modifications and cancellations.
- Get Reservation DataReturns details of a reservation.
- Get Reservation Payment AmountReturns total amount paid and number of payments made for a reservation.
- Get Resource InfoReturns information for a resource, including photos and custom properties.
- Get Resource PricingReturns complete pricing information (default prices and pricing rules) for resources of a site.
- Get Resource SeasonsReturns seasonal settings for a resource (pass resource_id=0 for site-wide seasons).
- Get Simplified Daily PricingReturns daily pricing for a date range (max 2 years) for day-based resources, useful for channel managers.
- Get Site InfoReturns information for a site, including photos and site-specific properties.
- Get Unit PropertyReturns the value of a custom unit property at a specific date/time.
- Get User DataRetrieves user data.
- List Additional ProductsLists additional products.
- List Cart PaymentsLists payments made for all reservations of a shopping cart.
- List CartsLists shopping carts for a site or metasite. Max 500 per page.
- List CouponsLists purchased coupons, filterable by resource, site, code, email, type and validity.
- List InvoicesLists invoices for a reservation or generated within a period (max 31 days). Requires parent & corrective invoices.
- List PaymentsLists payments made for your reservations, filterable by date, resource, mode and status.
- List Reservation PaymentsLists payments made for a reservation, including coupon usage.
- List ReservationsLists reservations starting (or created, if list_by_creation_date) within a given time period. Max 500 per page.
- List ResourcesReturns resources defined in a site or meta site. Old name: get_all_resources.
- List ReviewsLists reviews added by clients.
- List SitesRetrieves a list of sites.
- List TranslationsLists user-defined translations for a metasite, site, or resource.
Bookwhen modules
- Get a Class PassRetrieves the details of a single class pass by its ID.
- Get a LeaderRetrieves the details of a single leader by its ID.
- Get a LocationRetrieves the details of a single location by its ID.
- Get a TicketRetrieves the details of a single ticket by its ID.
- Get an AttachmentRetrieves the details of a single attachment by its ID.
- Get an EventRetrieves the details of a single event by its ID.
- List AttachmentsRetrieves a list of attachments, with optional filtering.
- List Class PassesRetrieves a list of class passes, with optional filtering.
- List EventsRetrieves a list of events, with optional filtering.
- List LeadersRetrieves a list of leaders, with optional filtering.
- List LocationsRetrieves a list of locations, with optional filtering.
- List TicketsRetrieves a list of tickets, with optional filtering.
- Make an API CallPerforms an arbitrary authorized API call to the Bookwhen API.
Frequently asked questions
Common questions about connecting Bookwhen and Planyo.
Connect your Bookwhen and Planyo accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]
Example: when Planyo's "Watch Reservations" fires, WEXTL can "Get a Class Pass" in Bookwhen. Bookwhen has 13 actions (including Get a Class Pass, Get a Leader, and Get a Location); Planyo has 81 actions (including Add Additional Product, Add Agent, and Add Notification Message). Add filters and transforms between steps when you need them. [1]
Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]
No. Bookwhen-to-Planyo automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]
Yes. Trigger-based automations start the moment Bookwhen (or Planyo) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]
A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.
You can build your Bookwhen + Planyo automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]
References
List of sources used to gather information about the Bookwhen and Planyo integration.
- Bookwhen and Planyo integration source code, module specs and credentials implementation.
- Our Bookwhen and Planyo integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official vendor API documentation for Bookwhen and Planyo — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® visual workflow builder, anonymized data from our technical support team.
- Bookwhen integration information
- Planyo integration information
- WEXTL® Scheduling
- WEXTL® Pricing and Trial
- WEXTL® Apps Library