STEP 1
Select Bookwhen in workflow
Pick Bookwhen app in the workflow builder [4] - just one click to select the app.
Bookwhen Integration
Online booking and scheduling for classes, courses, and events — with tickets, attendees, and calendars. React to Bookwhen bookings and availability changes by automatically confirming, reminding, syncing calendars, or updating CRM. When Get a Class Pass arrives, continue with Get a Leader or Get a Location.
3-day trialCancel anytimeUp to 10 minutes quick set up
- GDPR
- Data Encryption
- 2FA
- Local Data Region
Supported triggers and actions for Bookwhen integration
Triggers can detect changes in Bookwhen and run actions that can create, search or modify data inside Bookwhen automatically [3] — exactly how you set them.
- Get a Class PassRetrieves the details of a single class pass by its ID.
- Get a LeaderRetrieves the details of a single leader by its ID.
- Get a LocationRetrieves the details of a single location by its ID.
- Get a TicketRetrieves the details of a single ticket by its ID.
- Get an AttachmentRetrieves the details of a single attachment by its ID.
- Get an EventRetrieves the details of a single event by its ID.
- List AttachmentsRetrieves a list of attachments, with optional filtering.
- List Class PassesRetrieves a list of class passes, with optional filtering.
- List EventsRetrieves a list of events, with optional filtering.
- List LeadersRetrieves a list of leaders, with optional filtering.
- List LocationsRetrieves a list of locations, with optional filtering.
- List TicketsRetrieves a list of tickets, with optional filtering.
- Make an API CallPerforms an arbitrary authorized API call to the Bookwhen API.
How to integrate Bookwhen in automation workflow?
3 simple steps to make your Bookwhen connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect Bookwhen
When prompted, authorize access to Bookwhen in WEXTL once. Bookwhen credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your Bookwhen account. Approve?
STEP 3
Build a workflow
Build your workflow with Bookwhen yourself or with WEXTL® AI Builder. Connect Bookwhen to any available integrations [5], or use HTTP node to go beyond them.
Bookwhen
How Bookwhen connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Bookwhen app is called in workflows. That allows your scheduling automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Bookwhen supports.
The following table illustrates what fields Bookwhen integration require during authorization flow inside our workflow builder [4].
Video slide demonstrates how Bookwhen is connected in WEXTL builder [4].
| Field | Type | Help |
|---|---|---|
API KeyRequired | password | Login to Bookwhen, go to Account Settings → API Tokens → create or copy your token for API authentication. |
Connect Bookwhen to popular apps on WEXTL
Enter a name of the other app you want to sync with Bookwhen below. Click on selected app to explore integration options with Bookwhen. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with Bookwhen integration
Select List Attachments action from Bookwhen - this will be a starting point in your automation. Whenever event happens in Bookwhen, workflow will start [7] from List Attachments node.
Search for Get a Class Pass, connect it as the next step of integration sequence. You can use filters between List Attachments and Get a Class Pass, so only important data pass from List Attachments to the next step. WEXTL gives you full control over the process of Bookwhen automation. All parts of workflow are visible on the canvas [4].
Bookwhen on WEXTL has 13 modules for combining scheduling automations. Explore Bookwhen documentation for more.
Video slide demonstrates how List Attachments and Get a Class Pass [6] nodes are used in Bookwhen workflow.
Frequently asked questions
Common questions about automating Bookwhen in your workflows.
Bookwhen has no triggers, but it provides 13 actions including "Get a Class Pass", "Get a Leader", and "Get a Location". Pair them with triggers from other apps to automate Bookwhen tasks.
Integration has 13 actions, including "Get a Class Pass", "Get a Leader", and "Get a Location", and more. Refer to our Bookwhen Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The Bookwhen integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Bookwhen official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where Bookwhen provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Bookwhen or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Bookwhen inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Bookwhen modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the Bookwhen integration.
- Bookwhen integration source code, module specs and credentials implementation.
- Internal Bookwhen integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official Bookwhen vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® Bookwhen App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation