STEP 1
Connect Bookwhen and RetreatGuru
Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.
Bookwhen and RetreatGuru Integration
Build scheduling workflows between Bookwhen and RetreatGuru on a visual canvas — set up data fields sync between apps once and let data flow when events come automatically. Integration will work without code and your team will see the workflow inside WEXTL® builder.
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Learn about Bookwhen and RetreatGuru
Detailed info you need to know about Bookwhen and RetreatGuru integrations in WEXTL. Explore which modules apps support and how you connect them.
Bookwhen
Online booking and scheduling for classes, courses, and events — with tickets, attendees, and calendars. [5]
RetreatGuru
Booking and registration software for retreats, workshops, and wellness programs. [6]
How to connect Bookwhen to RetreatGuru
Set up your Bookwhen and RetreatGuru integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.
STEP 2
Build a workflow
Paste selected Bookwhen and RetreatGuru nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.
STEP 3
Map your data
Choose which fields need to sync between Bookwhen and RetreatGuru. Use filters or leverage a JS custom code step in between — everything is on the canvas.
How does the integration between Bookwhen and RetreatGuru work in WEXTL?
WEXTL exposes actions and triggers for Bookwhen and RetreatGuru that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.
RetreatGuru triggersBookwhen actions
RetreatGuru modules
- Create a LeadCreates a new lead in a Retreat Guru account.
- Create a PersonSaves new person details including names, emails, and questions.
- Create a ProgramCreates a new program in a Retreat Guru account.
- Create a RegistrationCreates a new registration in Retreat Guru.
- Create a RentalSaves new rental details.
- Create a TeacherCreates a new teacher in Retreat Guru.
- Create a TransactionCreates a new transaction for a registration in Retreat Guru.
- Delete a LeadRemoves a lead from the database.
- Get a RentalRetrieves rental details including blocked rooms, blocked venues, quote proposal, and rental invoice.
- List Item TransactionsRetrieves item transaction details from Retreat Guru.
- List LeadsRetrieves leads from Retreat Guru.
- List LodgingsRetrieves lodging information from Retreat Guru.
- List Payment TransactionsRetrieves payment transaction details from Retreat Guru.
- List Person InformationRetrieves person details, including names, emails, and registrations.
- List ProgramsRetrieves a list of programs from Retreat Guru.
- List RegistrationsRetrieves registration details from Retreat Guru.
- List Rental InformationRetrieves rental details including blocked rooms, blocked venues, a quote proposal, and a rental invoice.
- List Room BlocksRetrieves room block details including blocked rooms and lodging assignments.
- List TeachersRetrieves teacher information from Retreat Guru.
- List TransactionsRetrieves transaction details from Retreat Guru.
- List Venue BookingsRetrieves bookings for venues from Retreat Guru.
- List Venue InfoRetrieves base venue information from a Retreat Guru account.
- Update a Lead by IDUpdates an existing lead by ID.
- Update a PersonUpdates a person identified by ID.
- Update a ProgramUpdates an existing program in a Retreat Guru account.
- Update a RegistrationUpdates an existing registration.
- Update a TeacherUpdates an existing teacher in Retreat Guru.
- Update a TransactionUpdates an existing transaction in Retreat Guru.
- Watch LeadsTriggers when a new lead is added in the Retreat Guru system.
- Watch PersonsTriggers when a new person is added in the Retreat Guru system.
- Watch ProgramsTriggers when new or updated programs are available in Retreat Guru.
- Watch RegistrationsTriggers when new registrations are created in Retreat Guru.
- Watch RentalsTriggers when a new rental is added in the Retreat Guru system.
- Watch Room BlocksTriggers when a new room block is created in Retreat Guru.
- Watch Transaction InfoTriggers when a new transaction is created in the Retreat Guru system.
- Watch Venue BookingsTriggers when new or updated venue bookings are available in Retreat Guru.
Bookwhen modules
- Get a Class PassRetrieves the details of a single class pass by its ID.
- Get a LeaderRetrieves the details of a single leader by its ID.
- Get a LocationRetrieves the details of a single location by its ID.
- Get a TicketRetrieves the details of a single ticket by its ID.
- Get an AttachmentRetrieves the details of a single attachment by its ID.
- Get an EventRetrieves the details of a single event by its ID.
- List AttachmentsRetrieves a list of attachments, with optional filtering.
- List Class PassesRetrieves a list of class passes, with optional filtering.
- List EventsRetrieves a list of events, with optional filtering.
- List LeadersRetrieves a list of leaders, with optional filtering.
- List LocationsRetrieves a list of locations, with optional filtering.
- List TicketsRetrieves a list of tickets, with optional filtering.
- Make an API CallPerforms an arbitrary authorized API call to the Bookwhen API.
Explore alternative integrations
There are other apps [9] supported by WEXTL that can be paired with Bookwhen and RetreatGuru integrations. Pick any from the list below if the current combination isn't the one you need.
Frequently asked questions
Common questions about connecting Bookwhen and RetreatGuru.
Connect your Bookwhen and RetreatGuru accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]
Example: when RetreatGuru's "Watch Leads" fires, WEXTL can "Get a Class Pass" in Bookwhen. Bookwhen has 13 actions (including Get a Class Pass, Get a Leader, and Get a Location); RetreatGuru has 28 actions (including Create a Lead, Create a Person, and Create a Program). Add filters and transforms between steps when you need them. [1]
Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]
No. Bookwhen-to-RetreatGuru automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]
Yes. Trigger-based automations start the moment Bookwhen (or RetreatGuru) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]
A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.
You can build your Bookwhen + RetreatGuru automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]
References
List of sources used to gather information about the Bookwhen and RetreatGuru integration.
- Bookwhen and RetreatGuru integration source code, module specs and credentials implementation.
- Our Bookwhen and RetreatGuru integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official vendor API documentation for Bookwhen and RetreatGuru — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® visual workflow builder, anonymized data from our technical support team.
- Bookwhen integration information
- RetreatGuru integration information
- WEXTL® Scheduling
- WEXTL® Pricing and Trial
- WEXTL® Apps Library