STEP 1
Connect Bookwhen and TimeTap
Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.
Bookwhen and TimeTap Integration
Keep Bookwhen and TimeTap in sync by integrating their events and actions. When scheduling events happen in Bookwhen, update the TimeTap automatically - without any line of code in visual workflow builder.
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Learn about Bookwhen and TimeTap
Detailed info you need to know about Bookwhen and TimeTap integrations in WEXTL. Explore which modules apps support and how you connect them.
How to connect Bookwhen to TimeTap
Set up your Bookwhen and TimeTap integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.
STEP 2
Build a workflow
Paste selected Bookwhen and TimeTap nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.
STEP 3
Map your data
Choose which fields need to sync between Bookwhen and TimeTap. Use filters or leverage a JS custom code step in between — everything is on the canvas.
How does the integration between Bookwhen and TimeTap work in WEXTL?
WEXTL exposes actions and triggers for Bookwhen and TimeTap that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.
TimeTap triggersBookwhen actions
TimeTap modules
- Check Client Email DuplicateChecks for duplicate client emails to ensure uniqueness.
- Create a ClientCreates a new client object on an account.
- Create a Client FilterReturns all client objects matching the search parameters used in an array format. Returns an object with clientId = -1 in the array for adding a new client.
- Create a Client Filter TagReturns all client objects that have the tag passed in the request body assigned to them in array format.
- Create a FileUpdates an existing file object or creates a folder.
- Create a File UploadUploads a file to the file library. Files can be made public or private.
- Create a JobCreates a new job object on a business account.
- Create a Job RequisitionCreates a new job requisition object on a business account. The request body must include a job requisition object.
- Create a NoteCreates a new note object on a business account.
- Create a Report FileRuns the specified report.
- Create a StaffCreates a new staff object on an account.
- Create a TimeOff ObjectCreates a new time-off object on an account.
- Create a WaitlistCreates a waitlist for organizing individuals or entities in a queue.
- Create a Working Hour ListCreates a new period object for a location or staff person.
- Create an AppointmentCreates a new appointment.
- Create an Appointment QuickAddCreates a new blocking appointment object on an account.
- Create an EmailCreates a new email message to be sent.
- Create an Email Calendar By Email Category CodeReturns an email set object with the status set to "QUEUED" and the body property merged with the correct values from the specified calendar ID.
- Create an Email DeliveryCreates a new email delivery record.
- Create an Email InvoiceSends an email out for a specified invoice.
- Create an Invitation Campaign for a ClientSends an email invitation to specified clients.
- Create an Invitation Campaign for StaffSends an email invitation to a staff member to create an appointment.
- Create Working Hours LocationCreates a new timeslot of availability for a staff member at a specified location during an existing period.
- Create WorkingHours PeriodReturns a workingHours period object so a user can edit times on the days that were selected. This call is made between steps 2 and 3 in the Add Staff Availability flow under Settings > Time.
- Create WorkingHours StaffCreates a new time slot of availability at a location for the staff person indicated by the call in an existing period.
- Delete a ClientRemoves a client object from view by setting its active property to false.
- Delete a FileRemoves a file entirely by going into the file repository and deleting it.
- Delete a JobRemoves a specified job object from view by setting its active property to false.
- Delete a Job RequisitionRemoves the specified job requisition object from view by setting its active property to false.
- Delete a NoteRemoves a note object from view by setting its deleted property to true.
- Delete a StaffRemoves a staff object by setting its active property to false. Requires a JSON POST body with values to cancel open appointments and send affected clients an email explanation, including a personalized message.
- Delete a Waitlist by IDDeletes a waitlist entry using the specified ID.
- Delete a Working Hours TimeslotRemoves a working hours timeslot from the schedule.
- Delete TimeOffRemoves a TimeOff object from view by setting its active property to false.
- Delete Working HoursRemoves any specified time slots in the given period, ensuring those times are no longer available for booking.
- Find Client by EmailReturns all client objects that have the specified email address in array format. If none qualify, returns an empty array.
- Get a Calendar EventRetrieves one calendar event matching the search criteria.
- Get a Client by IDReturns a JSON object for a specified client.
- Get a Client CountReturns the number of active clients on an account, used in the app to create pagination on the client's list.
- Get a Client List Report CountReturns a count object that provides the number of clients that match the parameters passed with the call.
- Get a Client ViewReturns an array of client objects that the specified client can access when they log in to the public scheduler.
- Get a Client Viewed ByReturns an array of client objects that can access a specified clientAccountId when they log in to the public scheduler.
- Get a Job RequisitionReturns a JSON object for a specified job requisition by job ID.
- Get a Job Requisition by Requisition NumberReturns an active Job Requisition object in the account that matches the requisition number passed in the URL to ensure no duplicate Job Requisition numbers are added to the account.
- Get a Recurring AppointmentReturns an array of appointment objects that are part of a recurring appointment series containing the specified appointment, as determined by the recurringAppointmentId.
- Get a Report Category by CodeReturns a list of report objects in the specified category.
- Get a Staff ID ListReturns an object that contains a list of the professional IDs for the locations that match the parameters passed with the call.
- Get a Staff List ReportReturns an object that contains a list of staff members that match the parameters passed with the call.
- Get a Waitlist by IDRetrieves a waitlist by its ID.
- Get an AppointmentReturns a JSON object for the specified appointment.
Bookwhen modules
- Get a Class PassRetrieves the details of a single class pass by its ID.
- Get a LeaderRetrieves the details of a single leader by its ID.
- Get a LocationRetrieves the details of a single location by its ID.
- Get a TicketRetrieves the details of a single ticket by its ID.
- Get an AttachmentRetrieves the details of a single attachment by its ID.
- Get an EventRetrieves the details of a single event by its ID.
- List AttachmentsRetrieves a list of attachments, with optional filtering.
- List Class PassesRetrieves a list of class passes, with optional filtering.
- List EventsRetrieves a list of events, with optional filtering.
- List LeadersRetrieves a list of leaders, with optional filtering.
- List LocationsRetrieves a list of locations, with optional filtering.
- List TicketsRetrieves a list of tickets, with optional filtering.
- Make an API CallPerforms an arbitrary authorized API call to the Bookwhen API.
Frequently asked questions
Common questions about connecting Bookwhen and TimeTap.
Connect your Bookwhen and TimeTap accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]
Example: when TimeTap's "Watch Appointment List Report" fires, WEXTL can "Get a Class Pass" in Bookwhen. Bookwhen has 13 actions (including Get a Class Pass, Get a Leader, and Get a Location); TimeTap has 114 actions (including Check Client Email Duplicate, Create a Client, and Create a Client Filter). Add filters and transforms between steps when you need them. [1]
Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]
No. Bookwhen-to-TimeTap automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]
Yes. Trigger-based automations start the moment Bookwhen (or TimeTap) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]
A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.
You can build your Bookwhen + TimeTap automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]
References
List of sources used to gather information about the Bookwhen and TimeTap integration.
- Bookwhen and TimeTap integration source code, module specs and credentials implementation.
- Our Bookwhen and TimeTap integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official vendor API documentation for Bookwhen and TimeTap — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® visual workflow builder, anonymized data from our technical support team.
- Bookwhen integration information
- TimeTap integration information
- WEXTL® Scheduling
- WEXTL® Pricing and Trial
- WEXTL® Apps Library