TimeTap Integration

Self-service booking pages with staff calendars, waitlists, and automated reminders. React to TimeTap bookings and availability changes by automatically confirming, reminding, syncing calendars, or updating CRM. When Watch Appointment List Report arrives, continue with Create a Client Filter or Create an Email Delivery.

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Supported triggers and actions for TimeTap integration

Triggers can detect changes in TimeTap and run actions that can create, search or modify data inside TimeTap automatically [3] — exactly how you set them.

Watch Appointment List ReportTriggers when there is a new appointment added to the appointment list report.
Watch Appointment ReportTriggers when an appointment report is generated.
Watch ClientsTriggers when a new client is created or updated.
Watch EmailsTriggers when a new email is received.
Watch FilesTriggers when a new file is added or an existing file is modified.
Watch JobsTriggers when new job data is available.
Watch WaitlistTriggers when a new entry is added to the waitlist.
Create a Client FilterReturns all client objects matching the search parameters used in an array format. Returns an object with clientId = -1 in the array for adding a new client.
Create an Email DeliveryCreates a new email delivery record.
Find Client by EmailReturns all client objects that have the specified email address in array format. If none qualify, returns an empty array.
Get a Calendar EventRetrieves one calendar event matching the search criteria.
Get a Client by IDReturns a JSON object for a specified client.
Get a Client CountReturns the number of active clients on an account, used in the app to create pagination on the client's list.
Get a Client List Report CountReturns a count object that provides the number of clients that match the parameters passed with the call.
Get a Client ViewReturns an array of client objects that the specified client can access when they log in to the public scheduler.
Get a Client Viewed ByReturns an array of client objects that can access a specified clientAccountId when they log in to the public scheduler.
Get a Job RequisitionReturns a JSON object for a specified job requisition by job ID.
Get a Job Requisition by Requisition NumberReturns an active Job Requisition object in the account that matches the requisition number passed in the URL to ensure no duplicate Job Requisition numbers are added to the account.
Get an AppointmentReturns a JSON object for the specified appointment.
Get an Appointment ReportReturns all appointment objects on an account in array format. To get time offs to return, set the excludeTimeOff parameter to false and set the onlyTimeOff parameter to 1.
Get an Appointment ResourceRetrieves the status list of an appointment resource.
Get an EmailReturns a JSON object for the specified email that was sent.
Get an Email Calendar Recurring AppointmentReturns all email sent objects for the specified appointment and any email objects sent for the recurring appointment series it belongs to in an array format.
Get an Email DisclaimerReturns an email disclaimer.
Get an Email WaitlistReturns an email object for a person to edit before it gets sent out for the specified waitlist ID.
Get an InvitationReturns a JSON object for the specified invitation.
Get an Invitation CampaignReturns a JSON object for the specified invitation campaign.
Get Appointment WaitlistChecks the waitlist of the specified appointment before updating the appointment object.
Get a Recurring AppointmentReturns an array of appointment objects that are part of a recurring appointment series containing the specified appointment, as determined by the recurringAppointmentId.
Get a Report Category by CodeReturns a list of report objects in the specified category.
Get a Staff ID ListReturns an object that contains a list of the professional IDs for the locations that match the parameters passed with the call.
Get a Staff List ReportReturns an object that contains a list of staff members that match the parameters passed with the call.
Get a Waitlist by IDRetrieves a waitlist by its ID.
Get Client ListReturns an object that contains a list of the client IDs for the clients that match the parameters passed with the call.
Get Client TagsReturns strings of tags in array format that are assigned to the specified client.
Get Email InvitationsReturns all emails sent out for a specified invitation.
Get Email Invoice IDReturns all email sent objects for a specified invoice in an array format.
Get Email Recurring AppointmentReturns all email sent objects for a specified recurring appointment in array format.
Get Emails by Calendar IDReturns all email sent objects for a specified appointment in array format.
Get Emails by Client IDReturns all email sent objects to a specified client in array format.
Get Email TemplatesReturns all emails sent that use a specified email template in array format.
Get Job RequisitionsReturns all job requisition objects on an account in array format.
Get JobsReturns all job objects on an account in array format.
Get Job TagsReturns all tags for a job in array format.
Get NotesReturns all notes objects for the specified appointment using the calendar ID.
Get Notes by Client IDReturns all notes objects for the specified client.
Get Report CategoryReturns an array of strings representing each report category code on an account.
Get Staff by Professional IDReturns a JSON object for the specified staff person by their professional ID.
Get StaffList Report CountReturns a count object that provides the number of staff members that match the parameters passed with the call.
Get Staff ServiceReturns the objects of all services and classes on the account in array format.
Get Time OffReturns a JSON object for the specified time off.
Get WorkingHours for a LocationReturns a working hours object with the business ID and period array for the location on behalf of which the call was made.
Get WorkingHours for StaffReturns a workingHours object with the business ID and period array for the staff on whose behalf the call was made.
Search Appointment List ReportReturns all appointment objects on an account in array format.
Search Appointment List Report Count by StatusReturns the number of appointments based on the parameters passed for each appointment status included in the statusList parameter.
Search Appointment Reports with CountRetrieves appointment reports along with their count from the service.
Search AppointmentsReturns the number of appointments based on the parameters that are passed.
Search Calendar RangeReturns events as determined by the parameters that get passed in the URL in array format. The staffIdList is passed in the URL as a comma-separated list of staff IDs.
Search Client External UserReturns an array of client objects for any clients matching the specified external user name. If using an email address as the external username, a "/" must be included at the end of the URL for the call to return.
Search Client List ReportReturns an object that contains a list of clients that match the parameters passed with the call.
Search ClientList ReportReturns an object that contains a list of clients along with a count of the total number of clients that match the parameters passed with the call.
Search ClientsReturns all client objects on an account in array format.
Search Email BouncedReturns all email sent objects that have status = BOUNCED.
Search EmailsReturns all email sent objects by a business's account in an array format.
Search FilesReturns all file objects on a business's account in array format.
Search Invitation Campaign by IDReturns all invitation objects for a specified invitation campaign.
Search Invitation CampaignsReturns all invitation campaign objects on a business's account in array format.
Search StaffReturns all staff objects on an account in array format.
Search StaffListSearches for staff members in the StaffList and returns the count of entries found.
Search WaitlistRetrieves all objects from the waitlist.
Check Client Email DuplicateChecks for duplicate client emails to ensure uniqueness.
Create a ClientCreates a new client object on an account.
Create a Client Filter TagReturns all client objects that have the tag passed in the request body assigned to them in array format.
Create a FileUpdates an existing file object or creates a folder.
Create a File UploadUploads a file to the file library. Files can be made public or private.
Create a JobCreates a new job object on a business account.
Create a Job RequisitionCreates a new job requisition object on a business account. The request body must include a job requisition object.
Create an AppointmentCreates a new appointment.
Create an Appointment QuickAddCreates a new blocking appointment object on an account.
Create an EmailCreates a new email message to be sent.
Create an Email Calendar By Email Category CodeReturns an email set object with the status set to "QUEUED" and the body property merged with the correct values from the specified calendar ID.
Create an Email InvoiceSends an email out for a specified invoice.
Create an Invitation Campaign for a ClientSends an email invitation to specified clients.
Create an Invitation Campaign for StaffSends an email invitation to a staff member to create an appointment.
Create a NoteCreates a new note object on a business account.
Create a Report FileRuns the specified report.
Create a StaffCreates a new staff object on an account.
Create a TimeOff ObjectCreates a new time-off object on an account.
Create a WaitlistCreates a waitlist for organizing individuals or entities in a queue.
Create a Working Hour ListCreates a new period object for a location or staff person.
Create Working Hours LocationCreates a new timeslot of availability for a staff member at a specified location during an existing period.
Create WorkingHours PeriodReturns a workingHours period object so a user can edit times on the days that were selected. This call is made between steps 2 and 3 in the Add Staff Availability flow under Settings > Time.
Create WorkingHours StaffCreates a new time slot of availability at a location for the staff person indicated by the call in an existing period.
Delete a ClientRemoves a client object from view by setting its active property to false.
Delete a FileRemoves a file entirely by going into the file repository and deleting it.
Delete a JobRemoves a specified job object from view by setting its active property to false.
Delete a Job RequisitionRemoves the specified job requisition object from view by setting its active property to false.
Delete a NoteRemoves a note object from view by setting its deleted property to true.
Delete a StaffRemoves a staff object by setting its active property to false. Requires a JSON POST body with values to cancel open appointments and send affected clients an email explanation, including a personalized message.
Delete a Waitlist by IDDeletes a waitlist entry using the specified ID.
Delete a Working Hours TimeslotRemoves a working hours timeslot from the schedule.
Delete TimeOffRemoves a TimeOff object from view by setting its active property to false.
Delete Working HoursRemoves any specified time slots in the given period, ensuring those times are no longer available for booking.
Make a Universal CallMakes an arbitrary call to a specified service or endpoint.
Merge ClientsMerges a client's account with another account of a specified client.
Send Email to Multiple AppointmentsSends an email to multiple appointments.
Update a ClientUpdates client data.
Update a ClientUpdates an existing client object.
Update a JobUpdates an existing job object in a business account. The object must include the job ID property filled with the job requisition ID value of the job object to be updated.
Update a Job RequisitionUpdates an existing job requisition object on a business's account.
Update an AppointmentSets an appointment to a substatus of CANCELLED and alters the boolean property accordingly to notify the client via email, effectively cancelling the appointment with the option to send an email to the staff and the client.
Update an AppointmentUpdates an existing appointment object.
Update an Appointment No ShowSets an appointment to a substatus of NO_SHOW and alters a boolean flag to notify the client via email.
Update an Appointment's Status and SubstatusUpdates an appointment's status and substatus.
Update an Appointment StatusSets an appointment to a substatus of COMPLETED and alters a boolean flag accordingly to send a thank you email to the client.
Update an Invitation CampaignUpdates an existing invitation campaign object, specifically the description and expiration date.
Update a NoteUpdates an existing note object on a business account.
Update a Staff ServiceUpdates an existing staff service.
Update Staff by Professional IDUpdates an existing staff object on an account.
Update Time OffUpdates an existing time off object.
Update Working HoursUpdates existing time slots or date ranges using the originalStartDate and originalEndDate parameters.

How to integrate TimeTap in automation workflow?

3 simple steps to make your TimeTap connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select TimeTap in workflow

Pick TimeTap app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect TimeTap

When prompted, authorize access to TimeTap in WEXTL once. TimeTap credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your TimeTap account. Approve?

STEP 3

Build a workflow

Build your workflow with TimeTap yourself or with WEXTL® AI Builder. Connect TimeTap to any available integrations [5], or use HTTP node to go beyond them.

TimeTap

How TimeTap connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever TimeTap app is called in workflows. That allows your scheduling automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that TimeTap supports.

Full TimeTap API documentation

The following table illustrates what fields TimeTap integration require during authorization flow inside our workflow builder [4].

Demonstration of TimeTap connection step inside WEXTL Workflow Builder [4].

Field	Type	Help
API KeyRequired	text	Your API Key (Settings → Integrations → API Key).
Private KeyRequired	password	Your Private Key. This is used only to generate the request signature and is never sent to the API.
EnvironmentRequired	select	Choose whether to connect to TimeTap Test or Production environment.

Connect TimeTap to popular apps on WEXTL

Enter a name of the other app you want to sync with TimeTap below. Click on selected app to explore integration options with TimeTap. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with TimeTap integration

Select Watch Appointment List Report trigger from TimeTap - this will be a starting point in your automation. Whenever event happens in TimeTap, workflow will start [7] from Watch Appointment List Report node.

Search for Create an Appointment, connect it as the next step of integration sequence. You can use filters between Watch Appointment List Report and Create an Appointment, so only important data pass from Watch Appointment List Report to the next step. WEXTL gives you full control over the process of TimeTap automation. All parts of workflow are visible on the canvas [4].

TimeTap on WEXTL has 121 modules for combining scheduling automations. Explore TimeTap documentation for more.

Video slide demonstrates how Watch Appointment List Report and Create an Appointment nodes are used in TimeTap workflow.

Video slide demonstrates how Watch Appointment List Report and Create an Appointment [6] nodes are used in TimeTap workflow.

Frequently asked questions

Common questions about automating TimeTap in your workflows.

TimeTap has 7 triggers, including "Watch Appointment List Report", "Watch Appointment Report", and "Watch Clients", and more. Triggers are start points of the workflow, and automations may start from them.

Integration has 114 actions, including "Create a Client Filter", "Create an Email Delivery", and "Find Client by Email", and more. Refer to our TimeTap Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The TimeTap integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by TimeTap official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where TimeTap provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever TimeTap or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for TimeTap inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with TimeTap modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the TimeTap integration.

TimeTap integration source code, module specs and credentials implementation.
Internal TimeTap integration documentation, structured input and output parameters, scopes, and authentication methods.
Official TimeTap vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® TimeTap App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

TimeTap Integration

Supported triggers and actions for TimeTap integration