FreshTeam Integration

HR platform for recruiting, employee records, time off, and organizational structure. Keep FreshTeam people data consistent across the systems your organization relies on. Start from Watch Applicant Form Field Changes and automatically continue with Get a Job Type by ID or Get an Employee by ID.

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Supported triggers and actions for FreshTeam integration

Triggers can detect changes in FreshTeam and run actions that can create, search or modify data inside FreshTeam automatically [3] — exactly how you set them.

Watch Applicant Form Field ChangesTriggers when changes are made to applicant form fields for a job posting.
Watch BranchesTriggers when a new branch is created or an existing branch is updated in a Freshteam account.
Watch Business UnitsTriggers when a new business unit is added or updated in a Freshteam account.
Watch DepartmentsTriggers when a new department is created or updated.
Watch EmployeesTriggers when a new or updated employee is detected in a Freshteam account.
Watch Job PostingsTriggers when a new job post is added or updated.
Watch LevelsTriggers when a new level is added in a Freshteam account.
Watch Sub DepartmentsTriggers when a new sub-department is added in Freshteam.
Watch TeamsTriggers when a new team is added or updated in a Freshteam account.
Watch Time OffsTriggers when a new time off request is added or updated.
Get a Job Type by IDRetrieves a specific job post by the provided ID.
Get an Employee by IDRetrieves an employee by unique ID from a Freshteam account.
Get Employee FieldsRetrieves a list of all default and custom employee fields configured for an organization in the Freshteam system.
Get Hire by IDRetrieves a hire by unique identifier in the Freshteam system.
Get Time Off by IDRetrieves a time-off request by its unique ID in a Freshteam account.
List Applicant FieldsRetrieves job applicant fields in the Freshteam system.
List BranchesRetrieves a list of all branches configured for an organization that uses Freshteam.
List Business UnitsRetrieves a list of all business units configured in the Freshteam system.
List Candidate Source CategoriesRetrieves a list of all source categories configured in the Freshteam system.
List Candidate SourcesRetrieves a list of all sources configured in the Freshteam system.
List DepartmentsRetrieves a list of all departments into which an organization is split.
List EmployeesRetrieves a list of all employees whose details are configured in the Freshteam system. Supports filtering by status, name, email, type, department, business unit, location, reporting manager, and other attributes.
List Job Posting FieldsRetrieves a list of all default and custom job posting fields configured for an organization in the Freshteam system.
List Job PostingsRetrieves a list of all job postings configured in the Freshteam system.
List LevelsRetrieves a list of all levels configured for an organization that uses Freshteam.
List Sub-DepartmentsRetrieves a list of all sub-departments into which a department is split.
List TeamsRetrieves a list of all employee teams configured for an organization that uses Freshteam.
List Time Off RequestsRetrieves a list of all time-off requests from all employees in the organization. If a start date is used, an end date must also be provided and vice versa.
List TimeOff TypesRetrieves a list of all vacation types configured for an organization.
Create a Candidate SourceCreates a new candidate source in the Freshteam system.
Create a Custom Employee FieldCreates a custom employee field in an employee form in a Freshteam account.
Create a New HireCreates a new hire in the Freshteam New Hire Queue. The returned ID must be stored and reused for retrieving or updating the new hire, as Freshteam does not provide an endpoint to list or search new hires.
Create an ApplicantCreates a new applicant for a specified job posting.
Create an EmployeeCreates an employee in a Freshteam account.
Create Time Off RequestCreates a new time off request in a Freshteam account.
Make an API CallPerforms an arbitrary authorized API call.
Send Employee Portal Invitation EmailSends an invitation for an employee to register in a portal in a Freshteam account.
Update a New HireUpdates a new hire by unique identifier in the Freshteam system.
Update a Time Off RequestUpdates a time off request status to approved.
Update a Time Off RequestUpdates a specific time off request by its ID, changing the status from approved to cancelled in a Freshteam account.
Update an EmployeeUpdates an employee in a Freshteam account.

How to integrate FreshTeam in automation workflow?

3 simple steps to make your FreshTeam connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select FreshTeam in workflow

Pick FreshTeam app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect FreshTeam

When prompted, authorize access to FreshTeam in WEXTL once. FreshTeam credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your FreshTeam account. Approve?

STEP 3

Build a workflow

Build your workflow with FreshTeam yourself or with WEXTL® AI Builder. Connect FreshTeam to any available integrations [5], or use HTTP node to go beyond them.

FreshTeam

How FreshTeam connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever FreshTeam app is called in workflows. That allows your hr automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that FreshTeam supports.

Full FreshTeam API documentation

The following table illustrates what fields FreshTeam integration require during authorization flow inside our workflow builder [4].

Video slide demonstrates how FreshTeam is connected in WEXTL builder [4].

Field	Type	Help
Freshteam - Sub DomainRequired	text	You can take sub-domain from Freshteam URL, for example: `mycompany`.freshteam.com. You need to paste only `mycompany`.
Freshteam - API KeyRequired	password	To get your API key, log into your account, click your Profile Avatar (top-right), select API Key (or Profile Settings/API Settings), and then copy the key displayed there; you might need to complete a CAPTCHA for security, and the key allows integrations to access your data.

Connect FreshTeam to popular apps on WEXTL

Enter a name of the other app you want to sync with FreshTeam below. Click on selected app to explore integration options with FreshTeam. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with FreshTeam integration

Select Watch Employees trigger from FreshTeam - this will be a starting point in your automation. Whenever event happens in FreshTeam, workflow will start [7] from Watch Employees node.

Search for Create a Custom Employee Field, connect it as the next step of integration sequence. You can use filters between Watch Employees and Create a Custom Employee Field, so only important data pass from Watch Employees to the next step. WEXTL gives you full control over the process of FreshTeam automation. All parts of workflow are visible on the canvas [4].

FreshTeam on WEXTL has 41 modules for combining hr automations. Explore FreshTeam documentation for more.

Video slide demonstrates how Watch Employees and Create a Custom Employee Field nodes are used in FreshTeam workflow.

Video slide demonstrates how Watch Employees and Create a Custom Employee Field [6] nodes are used in FreshTeam workflow.

Frequently asked questions

Common questions about automating FreshTeam in your workflows.

FreshTeam has 10 triggers, including "Watch Applicant Form Field Changes", "Watch Branches", and "Watch Business Units", and more. Triggers are start points of the workflow, and automations may start from them.

Integration has 31 actions, including "Get a Job Type by ID", "Get an Employee by ID", and "Get Employee Fields", and more. Refer to our FreshTeam Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The FreshTeam integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by FreshTeam official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where FreshTeam provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever FreshTeam or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for FreshTeam inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with FreshTeam modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the FreshTeam integration.

FreshTeam integration source code, module specs and credentials implementation.
Internal FreshTeam integration documentation, structured input and output parameters, scopes, and authentication methods.
Official FreshTeam vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® FreshTeam App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

FreshTeam Integration

Supported triggers and actions for FreshTeam integration