STEP 1
Select Staffbase in workflow
Pick Staffbase app in the workflow builder [4] - just one click to select the app.
Staffbase Integration
Employee-experience intranet and mobile app built for frontline and desk workers. Connect Staffbase employee events to workflows that provision tools, notify managers, and update records. Start with Watch Collection, then use Get a Collection or Get a Group for the next step.
3-day trialCancel anytimeUp to 10 minutes quick set up
- GDPR
- Data Encryption
- 2FA
- Local Data Region
Supported triggers and actions for Staffbase integration
Triggers can detect changes in Staffbase and run actions that can create, search or modify data inside Staffbase automatically [3] — exactly how you set them.
- Watch CollectionTriggers when a collection is watched.
- Watch Collection FilesTriggers when new files are added to a collection.
- Watch CommentsTriggers when new comments are added.
- Watch CSV ImportsTriggers when a new CSV import is detected.
- Watch FilesTriggers when a new file is added or an existing file is modified.
- Watch Group MembersTriggers when group members are watched or added.
- Watch GroupsTriggers when there is a new update or change in a group.
- Watch PagesTriggers when a new page is created.
- Watch User GroupsTriggers when a user group is modified or added.
- Watch UsersTriggers when a new user is created.
- Get a CollectionRetrieves a collection from the service.
- Get a GroupRetrieves the details of a specific group.
- Get a PageRetrieves the details of a page.
- Get a UserReturns a single user based on the user's identifier.
- Get CSV Import ConfigurationRetrieves the configuration settings for importing a CSV file.
- Get CSV Import MetadataRetrieves metadata for a CSV import.
- Get CSV Import StatusGets the status of a CSV import.
- List Collection FilesLists files from a collection.
- List CollectionsRetrieves a list of collections from the service.
- List CommentsReturns a list of comments.
How to integrate Staffbase in automation workflow?
3 simple steps to make your Staffbase connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect Staffbase
When prompted, authorize access to Staffbase in WEXTL once. Staffbase credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your Staffbase account. Approve?
STEP 3
Build a workflow
Build your workflow with Staffbase yourself or with WEXTL® AI Builder. Connect Staffbase to any available integrations [5], or use HTTP node to go beyond them.
Staffbase
How Staffbase connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Staffbase app is called in workflows. That allows your hr automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Staffbase supports.
The following table illustrates what fields Staffbase integration require during authorization flow inside our workflow builder [4].
Connect Staffbase
Subdomain*Text
••••••••
API Key*Text
••••••••
Demonstration of Staffbase connection step inside WEXTL Workflow Builder [4].
| Field | Type | Help |
|---|---|---|
SubdomainRequired | text | Open Staffbase Studio in your browser, look at the URL in the address bar and copy the part before .staffbase.com. |
API KeyRequired | password | Create an API token in Staffbase Studio under Settings → API Access by naming it and selecting permissions, then copy the generated token from the API Tokens page to use for authentication. |
Connect Staffbase to popular apps on WEXTL
Enter a name of the other app you want to sync with Staffbase below. Click on selected app to explore integration options with Staffbase. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with Staffbase integration
Select Watch User Groups trigger from Staffbase - this will be a starting point in your automation. Whenever event happens in Staffbase, workflow will start [7] from Watch User Groups node.
Search for Create a Group, connect it as the next step of integration sequence. You can use filters between Watch User Groups and Create a Group, so only important data pass from Watch User Groups to the next step. WEXTL gives you full control over the process of Staffbase automation. All parts of workflow are visible on the canvas [4].
Staffbase on WEXTL has 59 modules for combining hr automations. Explore Staffbase documentation for more.
Video slide demonstrates how Watch User Groups and Create a Group [6] nodes are used in Staffbase workflow.
Frequently asked questions
Common questions about automating Staffbase in your workflows.
Staffbase has 10 triggers, including "Watch Collection", "Watch Collection Files", and "Watch Comments", and more. Triggers are start points of the workflow, and automations may start from them.
Integration has 49 actions, including "Get a Collection", "Get a Group", and "Get a Page", and more. Refer to our Staffbase Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The Staffbase integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Staffbase official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where Staffbase provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Staffbase or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Staffbase inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Staffbase modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the Staffbase integration.
- Staffbase integration source code, module specs and credentials implementation.
- Internal Staffbase integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official Staffbase vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® Staffbase App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation