STEP 1
Select Vagaro in workflow
Pick Vagaro app in the workflow builder [4] - just one click to select the app.
Vagaro Integration
Booking, payments, and marketing for salons, spas, and fitness studios. Use Vagaro triggers and actions to automate repetitive work around meetings and bookings. When Watch Business Location fires, follow up with Get a Customer or Get Access Levels so calendars and CRM stay synchronized.
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Supported triggers and actions for Vagaro integration
Triggers can detect changes in Vagaro and run actions that can create, search or modify data inside Vagaro automatically [3] — exactly how you set them.
- Watch Business LocationTriggers when a business location is updated or changed.
- Get a CustomerRetrieves details of a specific customer.
- Get Access LevelsRetrieves access levels for a service.
- Get an AppointmentRetrieves an appointment from the service.
- Get an EmployeeRetrieves an employee's information based on their ID or other identifying criteria.
- Get Business LocationsRetrieves information about business locations.
- Get Personal TasksRetrieves personal tasks for a specific user.
- Get ServicesRetrieves a specific service from the system.
- Search Appointment AvailabilitySearches for available appointment slots.
- Assign an EmployeeAssigns an employee to a specific task or project.
- Create a Personal TaskCreates a personal task in a task management system.
- Delete a CustomerDeletes a customer record from the database.
- Delete a Personal TaskDeletes a personal task from the task list.
- Delete an EmployeeDeletes an employee from the system.
- Make an API CallPerforms an arbitrary authorized API call.
- Unassign an EmployeeUnassigns an employee from a task or project.
- Update a Business LocationUpdates the information of an existing business location.
- Update a Personal TaskUpdates a personal task with new information.
- Update an EmployeeUpdates an employee's record with new information.
- Update Employee Working HoursUpdates an employee's working hours in the system.
How to integrate Vagaro in automation workflow?
3 simple steps to make your Vagaro connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect Vagaro
When prompted, authorize access to Vagaro in WEXTL once. Vagaro credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your Vagaro account. Approve?
STEP 3
Build a workflow
Build your workflow with Vagaro yourself or with WEXTL® AI Builder. Connect Vagaro to any available integrations [5], or use HTTP node to go beyond them.
Vagaro
How Vagaro connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Vagaro app is called in workflows. That allows your scheduling automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Vagaro supports.
The following table illustrates what fields Vagaro integration require during authorization flow inside our workflow builder [4].
Contact Vagaro Support via https://support.vagaro.com/hc/en-us to request your Client ID and Client Secret.
Connect Vagaro
Region*Text
••••••••
Client ID*Text
••••••••
Demonstration of Vagaro connection step inside WEXTL Workflow Builder [4].
| Field | Type | Help |
|---|---|---|
RegionRequired | text | Log in to your account and check the subdomain in your URL (e.g., |
Client IDRequired | text | — |
Client SecretRequired | password | — |
Connect Vagaro to popular apps on WEXTL
Enter a name of the other app you want to sync with Vagaro below. Click on selected app to explore integration options with Vagaro. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with Vagaro integration
Select Watch Business Location trigger from Vagaro - this will be a starting point in your automation. Whenever event happens in Vagaro, workflow will start [7] from Watch Business Location node.
Search for Create a Personal Task, connect it as the next step of integration sequence. You can use filters between Watch Business Location and Create a Personal Task, so only important data pass from Watch Business Location to the next step. WEXTL gives you full control over the process of Vagaro automation. All parts of workflow are visible on the canvas [4].
Vagaro on WEXTL has 20 modules for combining scheduling automations. Explore Vagaro documentation for more.
Video slide demonstrates how Watch Business Location and Create a Personal Task [6] nodes are used in Vagaro workflow.
Frequently asked questions
Common questions about automating Vagaro in your workflows.
Vagaro has 1 trigger, including "Watch Business Location". Triggers are start points of the workflow, and automations may start from them.
Integration has 19 actions, including "Get a Customer", "Get Access Levels", and "Get an Appointment", and more. Refer to our Vagaro Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The Vagaro integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Vagaro official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where Vagaro provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Vagaro or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Vagaro inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Vagaro modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the Vagaro integration.
- Vagaro integration source code, module specs and credentials implementation.
- Internal Vagaro integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official Vagaro vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® Vagaro App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation