Wekan Integration

Open-source, self-hosted kanban board. Turn Wekan project events into automated updates across your delivery stack. When Watch Board Activity arrives, trigger Download Attachment or Download Board Background so teams stay aligned automatically.

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Supported triggers and actions for Wekan integration

Triggers can detect changes in Wekan and run actions that can create, search or modify data inside Wekan automatically [3] — exactly how you set them.

Watch Board ActivityTriggers when something happens on a board, such as a card being created, moved or commented on.
Download AttachmentReturns an attachment with its file contents as Base64 text.
Download Board BackgroundReturns the background image of a board with its contents as Base64 text.
Export AttachmentReturns an attachment with its file contents as Base64 text.
Export Board CalendarExports the card dates of a board as an iCalendar feed.
Export Board to Another Tool FormatExports a board in the JSON format of another tool such as Trello, Jira or GitHub.
Export Board to CSVExports the cards of a board as CSV or TSV text.
Export Board to ExcelExports a board as an Excel workbook file.
Export Board to JSONExports a board with its lists, cards, comments, rules and attachments as JSON.
Export Board to KanboardExports a board as Kanboard JSON with its columns and tasks.
Export Board to PDFExports a board with its lists and cards as a PDF file.
Export Board to ZIPExports a board as a ZIP file with the JSON document and the attachment files.
Export Card to ExcelExports a single card as an Excel file laid out for A4 printing.
Export Card to PDFExports a single card as a PDF file.
Export Chart to ExcelExports one board report chart, such as the burndown, as an Excel file.
Export Chart to PDFExports one board report chart, such as the burndown, as a PDF file.
Get Attachment InfoReturns the details of an attachment without its file contents.
Get Attachment SettingsReturns the attachment storage and upload limit settings of the Wekan server.
Get BoardReturns a single board with its labels, members and settings.
Get Board Card CountReturns the number of open cards on a board.
Get Board CountsReturns how many private and public boards exist on the server.
Get Board View SettingsReturns which views a board offers, its default views and their menu order.
Get CardReturns a single card by its ID, including archived cards, with its checklists.
Get Card Field OrderReturns the order in which an opened card shows its sections on a board.
Get Card in ListReturns a single open card of a list with its checklists.
Get Card SettingsReturns which card features a board offers and its card aging thresholds.
Get ChecklistReturns a single checklist of a card with its items.
Get Checklist ItemReturns a single checklist item.
Get CommentReturns a single comment of a card.
Get Current UserReturns the connected Wekan user with the boards they belong to.
Get Custom FieldReturns a single custom field of a board with its settings.
Get Global SettingsReturns the global admin panel settings of the Wekan server.
Get IntegrationReturns a single outgoing webhook integration of a board.
Get ListReturns a single open list.
Get List Card CountReturns the number of open cards in a list.
Get Problems OverviewReturns the server problems overview with running repairs and new problem counts.
Get RuleReturns a single automation rule with its trigger and action.
Get SwimlaneReturns a single open swimlane.
Get UserReturns a single user with the boards they belong to.
List Attachments by BoardRetrieves every attachment of a board.
List Attachments by CardRetrieves the attachments of a single card.
List Attachments by ListRetrieves the attachments of a board filtered by swimlane and list.
List Attachments by SwimlaneRetrieves the attachments of a board filtered by swimlane.
List Board AttachmentsRetrieves the attachments of a board that are not deleted.
List Board DependenciesRetrieves every card dependency line on a board.
List Board DomainsRetrieves the email domains a board is shared with.
List Card DependenciesRetrieves the dependency lines that start at a card.
List Cards in ListRetrieves the open cards of a list, in board order.
List Cards in SwimlaneRetrieves the open cards of a swimlane, in board order.
List ChecklistsRetrieves the checklists of a card with their items.
List CommentsRetrieves the comments of a card.
List Custom FieldsRetrieves the custom fields of a board.
List Deleted AttachmentsRetrieves the deleted attachments of a board that can still be restored.
List Email DomainsRetrieves the email domains of all users with the number of users on each.
List IntegrationsRetrieves the outgoing webhook integrations of a board.
List ListsRetrieves the open lists of a board with their last change dates.
List My CardsRetrieves the open cards the connected user is a member, assignee, requester or assigner of.
List OrganizationsRetrieves a list of organizations with their feature settings.
List Problem EventsRetrieves the entries of one server problem stream, newest first.
List Public BoardsRetrieves a list of all public boards on the server.
List RulesRetrieves the automation rules of a board with their triggers and actions.
List SwimlanesRetrieves the open swimlanes of a board.
List TeamsRetrieves a list of teams with their feature settings.
List User BoardsRetrieves the boards a user is an active member of.
List UsersRetrieves a list of all users on the Wekan server.
Search Cards by Custom FieldRetrieves the open cards of a board whose custom field has a given value.
Acknowledge Problem StreamMarks every current problem in a stream as seen.
Add Board DomainShares a board with every user of an email domain.
Add Board MemberAdds a user to a board with the chosen role.
Add Card AssigneeAssigns a board member to a card.
Add Card MemberAdds a board member to a card.
Add Dropdown ItemsAdds options to a dropdown custom field.
Add Integration ActivitiesAdds activity types to an outgoing webhook integration.
Add or Remove Labels on CardsAdds and removes labels on up to 500 cards of a board in one call.
Archive CardMoves an open card to the board archive.
Copy Attachment to CardCopies an attachment to another card as a new attachment.
Copy BoardCopies a board with its lists, swimlanes and cards into a new board.
Copy CardCopies a card to a list on the same or another board.
Copy ListCopies a list with its cards to the same or another board.
Copy SwimlaneCopies a swimlane with its lists and cards to the same or another board.
Create BoardCreates a new board with a default swimlane, owned by the connected user.
Create CardCreates a new card in a list, or a linked card that mirrors an existing card.
Create Card DependencyAdds a dependency line from one card to another card on the same board.
Create Cards in BulkCreates up to 500 cards in a list in one call.
Create ChecklistCreates a checklist on a card, optionally with items.
Create Checklist ItemAdds an item to a checklist.
Create CommentAdds a comment to a card as the connected user.
Create Custom FieldCreates a custom field on a board.
Create ListCreates a new list on a board.
Create RuleAdds an automation rule that runs an action when a board event happens.
Create SwimlaneCreates a new swimlane on a board.
Create UserCreates a new user account.
Delete AttachmentDeletes an attachment by its ID; it can still be restored from the board.
Delete BoardPermanently deletes a board.
Delete CardPermanently deletes a card.
Delete Card DependencyRemoves a dependency line between two cards.
Delete Cards in BulkPermanently deletes up to 500 cards of a board in one call.
Delete ChecklistDeletes a checklist and its items from a card.
Delete Checklist ItemDeletes an item from a checklist.
Delete CommentDeletes a comment from a card.
Delete Custom FieldDeletes a custom field from a board.
Delete Dropdown ItemRemoves an option from a dropdown custom field.
Delete ListDeletes a list and its cards, which can be restored from the board trash.
Delete RuleDeletes an automation rule with its trigger and action.
Delete SwimlaneDeletes a swimlane from a board.
Delete UserPermanently deletes a user account.
Import BoardCreates a new board from a Wekan board export, including its rules.
Import Board from Another ToolCreates a new board from an export of Trello, Jira, GitHub or another supported tool.
Import Board ZIPImports a Wekan ZIP export, with its attachment files, into a board.
Import Calendar Events as CardsCreates one card for every event in an iCalendar file.
Make an API CallPerforms an arbitrary authorized API call to your Wekan server.
Move Attachment to CardMoves an attachment to another card.
Move ListMoves a list with its cards to another position or board.
Move SwimlaneMoves a swimlane with its lists and cards to another position or board.
Register UserRegisters a new Wekan user account and returns a login token for it.
Remove Attachment (Recoverable)Hides an attachment from its card so it can be restored later.
Remove Board DomainStops sharing a board with an email domain.
Remove Board MemberRemoves a user from a board.
Remove Card AssigneeRemoves an assignee from a card.
Remove Card MemberRemoves a member from a card.
Remove Integration ActivitiesRemoves activity types from an outgoing webhook integration.
Restore AttachmentRestores a deleted attachment to its card.
Set Board LabelAdds a label to a board, or returns the existing label with the same name and color.
Set Board Member PermissionsChanges the role of a member on a board.
Unarchive CardRestores an archived card to its list.
Update Attachment SettingsUpdates the attachment storage and upload limit settings of the Wekan server.
Update Board TitleRenames a board.
Update Board View SettingsSets which views a board offers, its default views and their menu order.
Update CardChanges the content, dates, people or position of a card, or moves it to another board.
Update Card Custom FieldSets the value of one custom field on a card.
Update Card DependencyChanges the relation type, color or icon of a dependency line.
Update Card Field OrderSets the order in which an opened card shows its sections on a board.
Update Card SettingsTurns card features on or off for a board and sets its card aging thresholds.
Update ChecklistRenames a checklist or changes its deadline.
Update Checklist ItemRenames, checks, unchecks or changes the deadline of a checklist item.
Update CommentChanges the text of a comment.
Update Custom FieldChanges the name, type, settings or display options of a custom field.
Update Dropdown ItemRenames an option of a dropdown custom field.
Update Feature on All OrganizationsSets one feature setting to the same value on every organization.
Update Feature on All TeamsSets one feature setting to the same value on every team.
Update Global SettingsUpdates the global admin panel settings of the Wekan server.
Update IntegrationChanges the title, URL, token, activities or status of an outgoing webhook integration.
Update ListChanges the title, color, star or WIP limit of a list.
Update Organization FeaturesTurns feature settings on or off for one organization.
Update RuleChanges the title, trigger or action of an automation rule, or pauses it.
Update SwimlaneRenames a swimlane.
Update Team FeaturesTurns feature settings on or off for one team.
Update UserDisables or enables a user login, or moves the admin role on their boards to you.
Upload Board BackgroundUploads an image and sets it as the background of a board.
Upload Card AttachmentUploads a file to a card as a new attachment.

How to integrate Wekan in automation workflow?

3 simple steps to make your Wekan connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select Wekan in workflow

Pick Wekan app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect Wekan

When prompted, authorize access to Wekan in WEXTL once. Wekan credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your Wekan account. Approve?

STEP 3

Build a workflow

Build your workflow with Wekan yourself or with WEXTL® AI Builder. Connect Wekan to any available integrations [5], or use HTTP node to go beyond them.

Wekan

How Wekan connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Wekan app is called in workflows. That allows your project management automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Wekan supports.

Full Wekan API documentation

The following table illustrates what fields Wekan integration require during authorization flow inside our workflow builder [4].

Demonstration of Wekan connection step inside WEXTL Workflow Builder [4].

Field	Type	Help
Server URLRequired	url	The public HTTPS address of your server, without a path. For example https://wekan.example.com. The server must have its REST API turned on.
UsernameRequired	text	Your username. It is case sensitive.
PasswordRequired	password	Your password. It is only sent to your server to sign in. Accounts that sign in with LDAP, OIDC or a two-factor code cannot connect this way.

Connect Wekan to popular apps on WEXTL

Enter a name of the other app you want to sync with Wekan below. Click on selected app to explore integration options with Wekan. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with Wekan integration

Select Watch Board Activity trigger from Wekan - this will be a starting point in your automation. Whenever event happens in Wekan, workflow will start [7] from Watch Board Activity node.

Search for Add Board Domain, connect it as the next step of integration sequence. You can use filters between Watch Board Activity and Add Board Domain, so only important data pass from Watch Board Activity to the next step. WEXTL gives you full control over the process of Wekan automation. All parts of workflow are visible on the canvas [4].

Wekan on WEXTL has 150 modules for building project management automations. Explore Wekan documentation for more.

Wekan

Watch Board Activity

Basecamp

Performs action

Basecamp

Triggers

Wekan

Add Board Domain

Demonstration of how visual Wekan automation [6] looks in WEXTL.

Frequently asked questions

Common questions about automating Wekan in your workflows.

Wekan has 1 trigger, including "Watch Board Activity". Triggers are start points of the workflow, and automations may start from them.

Integration has 149 actions, including "Download Attachment", "Download Board Background", and "Export Attachment", and more. Refer to our Wekan Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The Wekan integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Wekan official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where Wekan provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Wekan or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Wekan inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Wekan modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the Wekan integration.

Wekan integration source code, module specs and credentials implementation.
Internal Wekan integration documentation, structured input and output parameters, scopes, and authentication methods.
Official Wekan vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® Wekan App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

Wekan Integration

Supported triggers and actions for Wekan integration