STEP 1
Connect Bookwhen and GuestManager
Save credentials in WEXTL once. We store them encrypted and reuse the authorization across every workflow [3]. No coding or API skills required.
Bookwhen and GuestManager Integration
Connect Bookwhen and GuestManager to automate scheduling workflows. Trigger events from one app, run actions in the other and use AI to make smart decisions. Integrate apps in 3 simple steps - no code required.
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Learn about Bookwhen and GuestManager
Detailed info you need to know about Bookwhen and GuestManager integrations in WEXTL. Explore which modules apps support and how you connect them.
Bookwhen
Online booking and scheduling for classes, courses, and events — with tickets, attendees, and calendars. [5]
GuestManager
Guest and visitor management for venues and events. [6]
How to connect Bookwhen to GuestManager
Set up your Bookwhen and GuestManager integration in 3 simple steps [2] — no coding required. Up to 10 minutes setup.
STEP 2
Build a workflow
Paste selected Bookwhen and GuestManager nodes onto the canvas [4], or describe what you want and WEXTL wires the flow together with AI Builder.
STEP 3
Map your data
Choose which fields need to sync between Bookwhen and GuestManager. Use filters or leverage a JS custom code step in between — everything is on the canvas.
How does the integration between Bookwhen and GuestManager work in WEXTL?
WEXTL exposes actions and triggers for Bookwhen and GuestManager that help you connect apps and automate repetitive tasks [1]. A trigger is an event that happens, an action — a step that performs when the event has occurred.
GuestManager triggersBookwhen actions
GuestManager modules
- Add Existing Ticket TypeAdds existing ticket type.
- Bulk Check inChecks in many tickets in a single request.
- Bulk EmailSends a custom email to many ticket holders in one call.
- Check in TicketChecks in a ticket by ID or by barcode.
- Check Out TicketChecks out ticket.
- Create and Add Ticket TypeCreates and add ticket type.
- Create Direct UploadCreates direct upload.
- Create EventCreates a new event.
- Create Event ListCreate a guest list for an event.
- Create S3 UploadUpload to S3.
- Create TicketCreates a new ticket.
- Create Ticket FieldCreates ticket field.
- Create Ticket TypeCreates ticket type.
- Create VenueCreates a new venue.
- Delete TicketDeletes an existing ticket.
- Delete Ticket FieldDeletes ticket field.
- Delete Ticket TypeDeletes ticket type.
- Get a TicketRetrieves a ticket.
- Get an EventReturns a single event.
- Get OperationReturns a single operation.
- Get Ticket FieldRetrieves ticket field.
- Get Ticket TypeRetrieves ticket type.
- Get VenueReturns a single venue.
- List Event ListsRetrieves a list of event lists.
- List EventsGet a collection of events.
- List Ticket FieldsLists ticket fields.
- List Ticket TypesLists ticket types.
- List TicketsRetrieves a list of tickets.
- List VenuesRetrieves a list of venues.
- Make an API CallPerforms an arbitrary authorized API call.
- Refund EventRefunds the event.
- Resend Ticket EmailResends ticket email.
- Set Ticket PhotoSets ticket photo.
- Undo Check inUndo Ticket Checkin.
- Update EventUpdates an existing event.
- Update Event ListUpdates event list.
- Update Event SettingsUpdates the event’s template/email config. Returns the updated setting resource.
- Update TicketUpdates an existing ticket.
- Update Ticket FieldUpdates ticket field.
- Update Ticket TypeUpdates ticket type.
- Update VenueUpdates an existing venue.
- Void TicketVoid a ticket, use this to keep audit trail.
- Watch EventsWatches for events.
- Watch Ticket TypesWatches for ticket types.
- Watch TicketsWatches for tickets.
- Watch VenuesWatches for venues.
Bookwhen modules
- Get a Class PassRetrieves the details of a single class pass by its ID.
- Get a LeaderRetrieves the details of a single leader by its ID.
- Get a LocationRetrieves the details of a single location by its ID.
- Get a TicketRetrieves the details of a single ticket by its ID.
- Get an AttachmentRetrieves the details of a single attachment by its ID.
- Get an EventRetrieves the details of a single event by its ID.
- List AttachmentsRetrieves a list of attachments, with optional filtering.
- List Class PassesRetrieves a list of class passes, with optional filtering.
- List EventsRetrieves a list of events, with optional filtering.
- List LeadersRetrieves a list of leaders, with optional filtering.
- List LocationsRetrieves a list of locations, with optional filtering.
- List TicketsRetrieves a list of tickets, with optional filtering.
- Make an API CallPerforms an arbitrary authorized API call to the Bookwhen API.
Explore alternative integrations
There are other apps [9] supported by WEXTL that can be paired with Bookwhen and GuestManager integrations. Pick any from the list below if the current combination isn't the one you need.
Frequently asked questions
Common questions about connecting Bookwhen and GuestManager.
Connect your Bookwhen and GuestManager accounts once, pick a trigger in one app and an action in the other, then map the fields so data flows automatically between them. [3]
Example: when GuestManager's "Watch Events" fires, WEXTL can "Get a Class Pass" in Bookwhen. Bookwhen has 13 actions (including Get a Class Pass, Get a Leader, and Get a Location); GuestManager has 42 actions (including Add Existing Ticket Type, Bulk Check in, and Bulk Email). Add filters and transforms between steps when you need them. [1]
Yes — the integration works in both directions. Use each app's triggers to start a workflow and the other app's actions to update it. [2]
No. Bookwhen-to-GuestManager automations are built visually on the canvas. You can optionally add custom JavaScript with Functions when you need advanced logic. [4]
Yes. Trigger-based automations start the moment Bookwhen (or GuestManager) fires a new event — webhook-backed apps run within seconds, and polling-only apps re-check on a schedule you control. [7]
A first automation typically takes 5–10 minutes: connect each app's credential once, drop a trigger + action onto the canvas, map the fields, and turn the workflow on.
You can build your Bookwhen + GuestManager automation on a 3-day trial with every feature unlocked. Cancel anytime. For your protection, a small deposit is charged to your card when your trial starts. It counts toward your first payment and is non-refundable. [8]
References
List of sources used to gather information about the Bookwhen and GuestManager integration.
- Bookwhen and GuestManager integration source code, module specs and credentials implementation.
- Our Bookwhen and GuestManager integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official vendor API documentation for Bookwhen and GuestManager — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® visual workflow builder, anonymized data from our technical support team.
- Bookwhen integration information
- GuestManager integration information
- WEXTL® Scheduling
- WEXTL® Pricing and Trial
- WEXTL® Apps Library