STEP 1
Select Gem in workflow
Pick Gem app in the workflow builder [4] - just one click to select the app.
Gem Integration
Recruiting CRM for sourcing candidates, managing projects, and tracking outreach sequences. Automate Gem hiring, onboarding, and employee updates across your HR stack. When Watch Candidate Notes fires, automatically trigger Fetch a Membership Log with Filters or Get a Candidate.
3-day trialCancel anytimeUp to 10 minutes quick set up
- GDPR
- Data Encryption
- 2FA
- Local Data Region
Supported triggers and actions for Gem integration
Triggers can detect changes in Gem and run actions that can create, search or modify data inside Gem automatically [3] — exactly how you set them.
- Watch Candidate NotesTriggers when new candidate notes are added.
- Watch Candidate ResumesTriggers when a new candidate resume is uploaded.
- Watch CandidatesTriggers when a candidate is created or updated.
- Watch Candidates in a ProjectTriggers when candidates are added to a project.
- Watch ProjectsTriggers when a new project is created.
- Fetch a Membership Log with FiltersFetches a membership log with specified filters to get detailed information about memberships.
- Get a CandidateRetrieves a candidate's details from the system.
- Get a Candidate EventRetrieves a candidate event.
- Get a NoteRetrieves a specific note from the service.
- Get a ProjectRetrieves a project based on the specified parameters.
- Get Candidate NotesRetrieves all candidate notes.
- Get Candidate ResumesRetrieves all candidate resumes.
- Get CandidatesRetrieves all candidates.
- Get Candidates in a ProjectRetrieves all candidates in a project.
- Get ProjectsRetrieves all projects.
- Add Candidates to a ProjectAdds candidates to a specified project.
- Create a CandidateCreates a new candidate profile.
- Create a Candidate EventCreates a candidate event in the system.
- Create a NoteCreates a note in the specified service.
- Create a ProjectCreates a new project within the specified service or platform.
How to integrate Gem in automation workflow?
3 simple steps to make your Gem connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.
STEP 2
Connect Gem
When prompted, authorize access to Gem in WEXTL once. Gem credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].
WEXTL wants to integrate with your Gem account. Approve?
STEP 3
Build a workflow
Build your workflow with Gem yourself or with WEXTL® AI Builder. Connect Gem to any available integrations [5], or use HTTP node to go beyond them.
Gem
How Gem connects and integrates with WEXTL
Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Gem app is called in workflows. That allows your hr automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Gem supports.
The following table illustrates what fields Gem integration require during authorization flow inside our workflow builder [4].
Video slide demonstrates how Gem is connected in WEXTL builder [4].
| Field | Type | Help |
|---|---|---|
API KeyRequired | password | You can create an API Key via |
Connect Gem to popular apps on WEXTL
Enter a name of the other app you want to sync with Gem below. Click on selected app to explore integration options with Gem. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.
Example automation with Gem integration
Select Watch Candidates in a Project trigger from Gem - this will be a starting point in your automation. Whenever event happens in Gem, workflow will start [7] from Watch Candidates in a Project node.
Search for Create a Candidate, connect it as the next step of integration sequence. You can use filters between Watch Candidates in a Project and Create a Candidate, so only important data pass from Watch Candidates in a Project to the next step. WEXTL gives you full control over the process of Gem automation. All parts of workflow are visible on the canvas [4].
Gem on WEXTL has 28 modules for combining hr automations. Explore Gem documentation for more.
Video slide demonstrates how Watch Candidates in a Project and Create a Candidate [6] nodes are used in Gem workflow.
Frequently asked questions
Common questions about automating Gem in your workflows.
Gem has 5 triggers, including "Watch Candidate Notes", "Watch Candidate Resumes", and "Watch Candidates", and more. Triggers are start points of the workflow, and automations may start from them.
Integration has 23 actions, including "Fetch a Membership Log with Filters", "Get a Candidate", and "Get a Candidate Event", and more. Refer to our Gem Documentation for detailed inputs and outputs.
No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].
Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.
The Gem integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Gem official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.
Absolutely. Where Gem provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Gem or any other service sends event to webhook URL.
WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Gem inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Gem modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.
References
List of sources used to gather information about the Gem integration.
- Gem integration source code, module specs and credentials implementation.
- Internal Gem integration documentation, structured input and output parameters, scopes, and authentication methods.
- Official Gem vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
- WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
- WEXTL® Apps Library
- WEXTL® Gem App Documentation
- WEXTL® Workflow Scheduler
- WEXTL® HTTP node documentation