Rosterfy Integration

Volunteer management platform for scheduling, training, and coordinating volunteers across events. Keep Rosterfy people data consistent across the systems your organization relies on. Start from Watch New Accounts and automatically continue with Get Account or Get Blog Article.

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Supported triggers and actions for Rosterfy integration

Triggers can detect changes in Rosterfy and run actions that can create, search or modify data inside Rosterfy automatically [3] — exactly how you set them.

Watch New AccountsTriggers when a new account is created or updated.
Watch New Blog ArticlesTriggers when a new blog article is created.
Watch New EventsTriggers when a new event is created.
Watch New FormsTriggers when a new form is created.
Watch New Inventory ItemsTriggers when a new inventory item is created or updated.
Watch New ReportsTriggers when a new report is created.
Watch New Training ModulesTriggers when a new training module is created or updated.
Watch New UsersTriggers when a new user is created.
Get AccountRetrieves a single account by its ID.
Get Blog ArticleRetrieves a single blog article by its ID.
Get EventRetrieves a single event by its ID.
Get Event Reward FormRetrieves the reward form associated with an event.
Get Form Submission ColumnsRetrieves the column definitions for a form's submissions.
Get Form ViewRetrieves the view configuration for a specified form.
Get Inventory AllocationRetrieves a single inventory allocation by its ID.
Get Inventory Allocation FormRetrieves the form associated with an inventory allocation.
Get Inventory Allocation ItemRetrieves a single item within an inventory allocation.
Get Inventory ItemRetrieves a single inventory item by its ID.
Get ReportRetrieves a single report by its ID.
Get ShiftRetrieves a single shift by its ID.
Get Shift LinkRetrieves the link details between two connected shifts.
Get Shift Reward FormRetrieves the reward form associated with a shift.
Get Training ModuleRetrieves a single training module by its ID.
Get UserRetrieves a single user record by its ID.
Get User Reward PointsRetrieves the total reward points balance for a user.
Get User Submission ColumnsRetrieves the column definitions for a user's form submissions.
List AccountsReturns a list of organisation accounts matching the specified filters.
List Blog ArticlesReturns a list of blog articles matching the specified filters.
List Event ShiftsReturns a list of shifts belonging to a specified event.
List EventsReturns a list of events matching the specified filters.
List Form SubmissionsReturns a list of submissions for a specified form.
List FormsReturns a list of forms matching the specified filters.
List Inventory ItemsReturns a list of inventory items matching the specified filters.
List Linked ShiftsReturns a list of shifts linked to a specified shift.
List ReportsReturns a list of reports matching the specified filters.
List Training ModulesReturns a list of training modules matching the specified filters.
List User SubmissionsReturns a list of form submissions for a specified user.
List UsersReturns a list of users matching the specified filters.
Add Item to AllocationAdds an inventory item to an existing allocation.
Apply All ShiftsApplies a volunteer to all available shifts for an event.
Bulk Update AccountsUpdates multiple accounts in a single bulk operation.
Bulk Update ShiftsUpdates multiple shifts in a single bulk operation.
Bulk Update UsersUpdates multiple user records in a single bulk operation.
Cancel ShiftCancels a scheduled shift by its ID.
Collect Inventory ItemsMarks inventory items as collected from an allocation.
Copy FormCreates a duplicate of an existing form.
Create AccountCreates a new organisation account.
Create Blog ArticleCreates a new blog article.
Create EventCreates a new volunteering event.
Create FormCreates a new custom form.
Create Inventory AllocationCreates a new inventory allocation for an event or shift.
Create Inventory ItemCreates a new inventory item.
Create ReportCreates a new report.
Create ShiftCreates a new shift within an event.
Create Training ModuleCreates a new training module.
Create UserCreates a new volunteer or staff user record.
Delete AccountPermanently deletes an account by its ID.
Delete Blog ArticlePermanently deletes a blog article by its ID.
Delete EventPermanently deletes an event by its ID.
Delete FormPermanently deletes a form by its ID.
Delete Inventory AllocationPermanently deletes an inventory allocation by its ID.
Delete Inventory Allocation ItemRemoves a specific item from an inventory allocation.
Delete Inventory ItemPermanently deletes an inventory item by its ID.
Delete ReportPermanently deletes a report by its ID.
Delete ShiftPermanently deletes a shift by its ID.
Delete Shift LinkRemoves a link between two shifts.
Delete Training ModulePermanently deletes a training module by its ID.
Delete UserPermanently deletes a user record by its ID.
Export Form ResponsesExports all responses submitted for a specified form.
Make an API CallPerforms an arbitrary authenticated API request to the Rosterfy API.
Mass Add Item to UsersAdds an inventory item to multiple users in a single operation.
Process Form SubmissionProcesses and finalises a pending form submission.
Update AccountUpdates the fields of an existing account by its ID.
Update Blog ArticleUpdates the fields of an existing blog article by its ID.
Update EventUpdates the fields of an existing event by its ID.
Update FormUpdates the fields of an existing form by its ID.
Update Inventory Allocation ItemUpdates a specific item within an inventory allocation.
Update Inventory ItemUpdates the fields of an existing inventory item by its ID.
Update ReportUpdates the fields of an existing report by its ID.
Update ShiftUpdates the fields of an existing shift by its ID.
Update Shift LinkUpdates the configuration of a link between two shifts.
Update Training ModuleUpdates the fields of an existing training module by its ID.
Update UserUpdates the fields of an existing user record by its ID.
Update User SubmissionsUpdates multiple form submission records for a user.

How to integrate Rosterfy in automation workflow?

3 simple steps to make your Rosterfy connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select Rosterfy in workflow

Pick Rosterfy app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect Rosterfy

When prompted, authorize access to Rosterfy in WEXTL once. Rosterfy credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your Rosterfy account. Approve?

STEP 3

Build a workflow

Build your workflow with Rosterfy yourself or with WEXTL® AI Builder. Connect Rosterfy to any available integrations [5], or use HTTP node to go beyond them.

Rosterfy

How Rosterfy connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Rosterfy app is called in workflows. That allows your hr automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Rosterfy supports.

Full Rosterfy API documentation

The following table illustrates what fields Rosterfy integration require during authorization flow inside our workflow builder [4].

Demonstration of Rosterfy connection step inside WEXTL Workflow Builder [4].

Field	Type	Help
SubdomainRequired	text	Your account subdomain. For example, if your URL is https://acme.rosterfy.com, enter 'acme'.
Client IDRequired	text	The Client ID from your Personal Access Client.
Client SecretRequired	password	The Client Secret from your Personal Access Client.

Connect Rosterfy to popular apps on WEXTL

Enter a name of the other app you want to sync with Rosterfy below. Click on selected app to explore integration options with Rosterfy. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with Rosterfy integration

Select Watch New Inventory Items trigger from Rosterfy - this will be a starting point in your automation. Whenever event happens in Rosterfy, workflow will start [7] from Watch New Inventory Items node.

Search for Add Item to Allocation, connect it as the next step of integration sequence. You can use filters between Watch New Inventory Items and Add Item to Allocation, so only important data pass from Watch New Inventory Items to the next step. WEXTL gives you full control over the process of Rosterfy automation. All parts of workflow are visible on the canvas [4].

Rosterfy on WEXTL has 84 modules for combining hr automations. Explore Rosterfy documentation for more.

Video slide demonstrates how Watch New Inventory Items and Add Item to Allocation nodes are used in Rosterfy workflow.

Video slide demonstrates how Watch New Inventory Items and Add Item to Allocation [6] nodes are used in Rosterfy workflow.

Frequently asked questions

Common questions about automating Rosterfy in your workflows.

Rosterfy has 8 triggers, including "Watch New Accounts", "Watch New Blog Articles", and "Watch New Events", and more. Triggers are start points of the workflow, and automations may start from them.

Integration has 76 actions, including "Get Account", "Get Blog Article", and "Get Event", and more. Refer to our Rosterfy Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The Rosterfy integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Rosterfy official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where Rosterfy provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Rosterfy or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Rosterfy inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Rosterfy modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the Rosterfy integration.

Rosterfy integration source code, module specs and credentials implementation.
Internal Rosterfy integration documentation, structured input and output parameters, scopes, and authentication methods.
Official Rosterfy vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® Rosterfy App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

Rosterfy Integration

Supported triggers and actions for Rosterfy integration