Workyard Integration

Construction time tracking and job costing for field crews and payroll. Keep Workyard people data consistent across the systems your organization relies on. Start from Watch Customers and automatically continue with Approve Time Cards or Create or Update Multiple Checklist Items.

Explore Documentation

Free 3-day trialCancel anytimeUp to 10 minutes quick set up

GDPR
Data Encryption
2FA
Local Data Region

Supported triggers and actions for Workyard integration

Triggers can detect changes in Workyard and run actions that can create, search or modify data inside Workyard automatically [3] — exactly how you set them.

Watch CustomersTriggers when a new customer is created.
Watch EmployeesTriggers when a new employee is added or an existing employee is updated.
Watch GeofencesTriggers when a geofence event occurs.
Watch ProjectsTriggers when new projects are created or updated.
Watch Project TasksTriggers when a new project task is created or updated.
Watch Smart FormsTriggers when a new smart form is submitted.
Watch Smart Forms SubmissionsTriggers when a smart form submission is received.
Watch Task ActivityTriggers when there is new task activity.
Watch Task ChecklistTriggers when a task checklist is updated.
Watch TasksTriggers when a new task is created.
Watch Time CardsTriggers when a time card is created or updated.
Watch Time Off RequestsTriggers when a new time off request is submitted.
Approve Time CardsApproves a list of time cards.
Create or Update Multiple Checklist ItemsBulk creates or updates task checklist items.
Get a Form SubmissionRetrieves a form submission by ID.
Get an OrganizationRetrieves a specific organization.
Get a ProjectRetrieves a specific project by its ID.
Get a Smart FormRetrieves a specific form.
Get a Time Off RequestRetrieves a specific time off request.
Get Time Card Activity SegmentsRetrieves time card activity segments.
Get Time Cards and Segment ActivitiesReturns time cards and activity segments.
List Active GeofencesReturns all active geofences with limited data.
List Cost CodesRetrieves cost codes.
List CustomersRetrieves a list of customers.
List EmployeesRetrieves a list of employees in an organization with the option to apply filters.
List Form SubmissionsLists submissions for a given form.
List Geofence ProjectsLists projects for a geofence.
List GeofencesRetrieves a list of geofences.
List OrganizationsRetrieves a list of organizations.
List ProjectsRetrieves a list of projects.
List Project TasksLists tasks for a project.
List Smart FormsRetrieves forms from the service.
List TagsRetrieves tags from the service.
List Task ActivityGets the paginated activity feed (task logs and task notes) for a task.
List Task ChecklistsRetrieves a list of task checklists from the service for review or analysis.
List TasksRetrieves a list of tasks.
List Time ApproversRetrieves a list of time approvers in the system.
List Time CardsRetrieves a list of time cards.
List Time Off RequestsRetrieves time off requests.
Update ProjectsApplies one update operation to a number of projects.
Approve a Time CardApproves a time card for a specific employee.
Create a Cost CodeCreates a new cost code.
Create a CustomerCreates a new customer.
Create a File AttachmentCreates a file attachment via a downloadable file URL.
Create a Form SubmissionCreates a submission for a given form.
Create a GeofenceCreates a new geofence.
Create a Multi-Part UploadCreates a file attachment via a multi-part upload.
Create a ProjectCreates a new project.
Create a TaskCreates a new task.
Create a Task NoteCreates a task note in the system.
Create a Time Card NoteCreates a time card note for a specific entry.
Create or Update Task EmployeesBulk creates or updates task employees as assignees or watchers.
Delete a CustomerDeletes a customer record from the system.
Delete a GeofenceDeletes a geofence from the system.
Delete a ProjectDeletes a project.
Delete a TagDeletes a tag from the system.
Delete a TaskDeletes a task from a specified project or list.
Delete a Task ChecklistDeletes a task checklist.
Delete a Time CardDeletes a time card note.
Delete Task EmployeesDeletes task employees in bulk, whether they are assignees or watchers.
Enable or Disable an EmployeeEnables or disables an employee.
Invite an EmployeeInvites an employee to the system.
Make an API CallPerforms an authorized request to the specified API endpoint.
Manage Multiple TagsCreates, updates, or deletes multiple tags in bulk.
Remove an EmployeeRemoves an employee from the system.
Send Task NotificationsSends task notifications for all tasks within a given date range.
Update a Cost CodeUpdates a cost code with the specified details.
Update a CustomerUpdates a customer's details in the system.
Update a GeofenceUpdates a geofence with new parameters.
Update an Employee InviteUpdates an employee invite with new details or statuses.
Update a ProjectUpdates a project with new information or changes existing details.
Update a TaskUpdates a task.
Update a Task Checklist and ItemsUpdates a task checklist and its items.
Update a Task NoteUpdates a task note with new information.
Update a Time CardUpdates a time card for a specific user.
Update EmployeeUpdates employee details in the system.
Update Task EmployeesUpdates the employees assigned to a specific task.

How to integrate Workyard in automation workflow?

3 simple steps to make your Workyard connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select Workyard in workflow

Pick Workyard app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect Workyard

When prompted, authorize access to Workyard in WEXTL once. Workyard credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your Workyard account. Approve?

STEP 3

Build a workflow

Build your workflow with Workyard yourself or with WEXTL® AI Builder. Connect Workyard to any available integrations [5], or use HTTP node to go beyond them.

Workyard

How Workyard connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever Workyard app is called in workflows. That allows your hr automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that Workyard supports.

Full Workyard API documentation

The following table illustrates what fields Workyard integration require during authorization flow inside our workflow builder [4].

Demonstration of Workyard connection step inside WEXTL Workflow Builder [4].

Field	Type	Help
API KeyRequired	password	Login in to admin, Go to Integrations → API Token, click Generate API Token, and copy the token.

Connect Workyard to popular apps on WEXTL

Enter a name of the other app you want to sync with Workyard below. Click on selected app to explore integration options with Workyard. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with Workyard integration

Select Watch Project Tasks trigger from Workyard - this will be a starting point in your automation. Whenever event happens in Workyard, workflow will start [7] from Watch Project Tasks node.

Search for Create a Project, connect it as the next step of integration sequence. You can use filters between Watch Project Tasks and Create a Project, so only important data pass from Watch Project Tasks to the next step. WEXTL gives you full control over the process of Workyard automation. All parts of workflow are visible on the canvas [4].

Workyard on WEXTL has 77 modules for combining hr automations. Explore Workyard documentation for more.

Video slide demonstrates how Watch Project Tasks and Create a Project nodes are used in Workyard workflow.

Video slide demonstrates how Watch Project Tasks and Create a Project [6] nodes are used in Workyard workflow.

Frequently asked questions

Common questions about automating Workyard in your workflows.

Workyard has 12 triggers, including "Watch Customers", "Watch Employees", and "Watch Geofences", and more. Triggers are start points of the workflow, and automations may start from them.

Integration has 65 actions, including "Approve Time Cards", "Create or Update Multiple Checklist Items", and "Get a Form Submission", and more. Refer to our Workyard Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The Workyard integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by Workyard official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where Workyard provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever Workyard or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for Workyard inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with Workyard modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the Workyard integration.

Workyard integration source code, module specs and credentials implementation.
Internal Workyard integration documentation, structured input and output parameters, scopes, and authentication methods.
Official Workyard vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® Workyard App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

Workyard Integration

Supported triggers and actions for Workyard integration