PrismHR Integration

PEO and HR outsourcing platform for payroll, benefits, and compliance. Keep PrismHR people data consistent across the systems your organization relies on. Start from Watch Job Applicants and automatically continue with Get a Payroll Schedule or Get a Pending Bill.

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Supported triggers and actions for PrismHR integration

Triggers can detect changes in PrismHR and run actions that can create, search or modify data inside PrismHR automatically [3] — exactly how you set them.

Watch Job ApplicantsTriggers when a new job applicant is detected.
Watch Manual ChecksTriggers when a manual check is processed.
Get a Payroll ScheduleRetrieves the payroll schedule for a specific entity.
Get a Pending BillRetrieves a pending bill for a specific account or user.
Get an Absence JournalRetrieves an absence journal.
Get an EmployeeRetrieves details about a specific employee.
Get Bulk Outstanding InvoicesRetrieves a list of all outstanding invoices in bulk.
Get ClientsRetrieves all clients.
Get Document TypesRetrieves all document types.
Get Employee EventsRetrieves all employee events.
Get EmployeesRetrieves all employees in the list.
Get GL CodesRetrieves all GL Codes.
Get GL DataRetrieves GL data from the service.
Get GL Invoice DetailRetrieves detailed information about a specific GL invoice.
Get Job ApplicantsRetrieves all job applicants.
Get Manual ChecksRetrieves all manual checks.
Get Onboard TasksRetrieves onboard tasks.
Get Paid Time OffRetrieves the details of a paid time off record for an employee.
Get Paid Time Off PlansRetrieves paid time off plans for a user.
Get Payroll SummaryRetrieves a payroll summary for a specified period.
Get Prism Client ContactsRetrieves all Prism client contacts.
Get PTO RequestsRetrieves all PTO requests.
Get Time Sheet DataRetrieves time sheet data for a specified user or period.
Accept a TimesheetAccepts a submitted timesheet for approval or further processing.
Add a Pending BillAdds a pending bill to the system.
Add Employee AbsenceAdds an absence record for an employee.
Adjust PTOAdjusts total PTO hours for an employee.
Approve or Deny a PTO RequestAllows a manager to approve or deny a PTO (Paid Time Off) request from an employee.
Calculate a Manual CheckCalculates a manual check for payroll processing.
Cancel a PTO RequestCancels a PTO request for a specific user.
Cancel an ImportCancels an import process that is currently in progress or pending.
Commit EmployeesSaves changes made to the list of employees in the system.
Create a ClientCreates a new client in the system.
Create a Job ApplicantCreates a job applicant for a specific position.
Create a Prism Client ContactCreates a client contact in Prism.
Create Payroll BatchesCreates payroll batches for processing employee salaries and wages.
Create Payroll ScheduleCreates a payroll schedule for processing payments.
Delete a Manual CheckDeletes a manual check from the system.
Delete a Pending BillDeletes a pending bill from the system.
Import EmployeesImports employee data into the system.
Make an API CallPerforms an arbitrary authorized API call.
Perform Onboarding ActionPerforms an onboarding action for a new user or employee in the system.
Reactivate an EmployeeReactivates a previously inactive employee in the system.
Reject a TimesheetRejects a timesheet in the system, notifying the user of the rejection.
Remove an EmployeeRemoves an employee from the system.
Request Leave of AbsenceRequests a leave of absence for an employee in the system.
Request PTOSends a request for paid time off for approval.
Terminate an EmployeeTerminates an employee's position within the organization.
Update a Client ContactUpdates a contact for a Prism client.
Update a Payroll ScheduleUpdates a payroll schedule for an organization.
Update Client Master FieldsUpdates the client master fields with new or modified data.
Update Direct DepositUpdates a direct deposit for an account.
Update Employee FieldsUpdates employee fields with new information.
Upload a DocumentUploads a document to a specified service.
Upload a TimesheetUploads a timesheet to the specified service.
Validate Employee TerminationValidates the termination records of an employee.

How to integrate PrismHR in automation workflow?

3 simple steps to make your PrismHR connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select PrismHR in workflow

Pick PrismHR app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect PrismHR

When prompted, authorize access to PrismHR in WEXTL once. PrismHR credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your PrismHR account. Approve?

STEP 3

Build a workflow

Build your workflow with PrismHR yourself or with WEXTL® AI Builder. Connect PrismHR to any available integrations [5], or use HTTP node to go beyond them.

PrismHR

How PrismHR connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever PrismHR app is called in workflows. That allows your hr automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that PrismHR supports.

Full PrismHR API documentation

The following table illustrates what fields PrismHR integration require during authorization flow inside our workflow builder [4].

You can set up a web service using this Guide

Demonstration of PrismHR connection step inside WEXTL Workflow Builder [4].

Field	Type	Help
URLRequired	url	Your cloud instance url e.g https://<your-company>.prismhr.com/prismhr-api/
UsernameRequired	text	The web service user ID, created within PrismHR System Parameters.
PasswordRequired	password	The password defined for this web service user
PEO IDRequired	text	The unique identifier that identifies the web services user account

Connect PrismHR to popular apps on WEXTL

Enter a name of the other app you want to sync with PrismHR below. Click on selected app to explore integration options with PrismHR. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with PrismHR integration

Select Watch Manual Checks trigger from PrismHR - this will be a starting point in your automation. Whenever event happens in PrismHR, workflow will start [7] from Watch Manual Checks node.

Search for Calculate a Manual Check, connect it as the next step of integration sequence. You can use filters between Watch Manual Checks and Calculate a Manual Check, so only important data pass from Watch Manual Checks to the next step. WEXTL gives you full control over the process of PrismHR automation. All parts of workflow are visible on the canvas [4].

PrismHR on WEXTL has 56 modules for combining hr automations. Explore PrismHR documentation for more.

Video slide demonstrates how Watch Manual Checks and Calculate a Manual Check nodes are used in PrismHR workflow.

Video slide demonstrates how Watch Manual Checks and Calculate a Manual Check [6] nodes are used in PrismHR workflow.

Frequently asked questions

Common questions about automating PrismHR in your workflows.

PrismHR has 2 triggers, including "Watch Job Applicants" and "Watch Manual Checks". Triggers are start points of the workflow, and automations may start from them.

Integration has 54 actions, including "Get a Payroll Schedule", "Get a Pending Bill", and "Get an Absence Journal", and more. Refer to our PrismHR Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The PrismHR integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by PrismHR official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where PrismHR provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever PrismHR or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for PrismHR inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with PrismHR modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the PrismHR integration.

PrismHR integration source code, module specs and credentials implementation.
Internal PrismHR integration documentation, structured input and output parameters, scopes, and authentication methods.
Official PrismHR vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® PrismHR App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

PrismHR Integration

Supported triggers and actions for PrismHR integration