vCita Integration

Client engagement platform for online scheduling, payments, and customer communications. React to vCita bookings and availability changes by automatically confirming, reminding, syncing calendars, or updating CRM. When Watch Events arrives, continue with Get a Business or Get a Client.

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Supported triggers and actions for vCita integration

Triggers can detect changes in vCita and run actions that can create, search or modify data inside vCita automatically [3] — exactly how you set them.

Watch EventsTriggers when a subscribed vCita event occurs.
Get a BusinessRetrieves information about a specific business.
Get a ClientRetrieves a client by ID.
Get a ServiceRetrieves a service from the system.
Get a Staff MemberRetrieves a staff member by their unique identifier.
Get an AppointmentRetrieves detailed information for a specific appointment.
Get an InvoiceRetrieves an invoice from the service.
Get AppointmentsRetrieves all appointments.
Get BookingsRetrieves all bookings.
Get BusinessesRetrieves all businesses.
Get Client EstimatesRetrieves all client estimates.
Get Client InvoicesRetrieves all client invoices.
Get Client PaymentsRetrieves all client payments.
Get ClientsRetrieves all clients.
Get EstimatesRetrieves all estimates for your review.
Get InvoicesRetrieves all invoices.
Get PaymentsRetrieves all payments from the service.
Get ServicesRetrieves all services.
Get Services by CategoryRetrieves all services by category.
Get Staff MembersRetrieves all staff members.
Cancel a BookingCancels a booking.
Cancel a Waitlist RegistrationCancels a waitlist registration for a specific user or event.
Create a BookingCreates a new client appointment in vCita.
Create a BusinessCreates a new business entity with specific details.
Create a ClientCreates a client in the system.
Create a LeadCreates a new lead in the system.
Create a PaymentCreates a payment in the specified account.
Create a Staff MemberCreates a new staff member in the system.
Create an EstimateCreates an estimate based on provided details.
Create an Event WaitlistCreates a waitlist for an event to manage attendee overflow.
Create an InvoiceCreates an invoice for a specific customer or transaction.
Delete a ClientDeletes a client from the database.
Delete a Staff MemberDeletes a staff member from the system.
Make an API CallPerforms an arbitrary authorized API call.
Match a PaymentMatches a payment with the corresponding transaction or invoice.
Merge Duplicate ClientsMerges duplicate clients into a primary client.
Update a BusinessUpdates a business entity's details.
Update a ClientUpdates a client record with the specified information.
Update RSVP StateUpdates the RSVP state for a specific event or attendee.

How to integrate vCita in automation workflow?

3 simple steps to make your vCita connected with other apps in automation workflows on WEXTL. Up to 10 minutes integration set up.

STEP 1

Select vCita in workflow

Pick vCita app in the workflow builder [4] - just one click to select the app.

STEP 2

Connect vCita

When prompted, authorize access to vCita in WEXTL once. vCita credentials are encrypted and never shared with WEXTL. Authorization will be reused in any future API calls [3].

WEXTL wants to integrate with your vCita account. Approve?

STEP 3

Build a workflow

Build your workflow with vCita yourself or with WEXTL® AI Builder. Connect vCita to any available integrations [5], or use HTTP node to go beyond them.

vCita

How vCita connects and integrates with WEXTL

Save and approve your credentials once — WEXTL® stores authorization information encrypted and reuses the authentication whenever vCita app is called in workflows. That allows your scheduling automations to run without your attention, per defined schedule [7]. Explore documentation [6] for a detailed list of fields that vCita supports.

Full vCita API documentation

The following table illustrates what fields vCita integration require during authorization flow inside our workflow builder [4].

Demonstration of vCita connection step inside WEXTL Workflow Builder [4].

Field	Type	Help
API KeyRequired	password	In order to receive your unique token, please contact [email protected] or contact your account manager.

Connect vCita to popular apps on WEXTL

Enter a name of the other app you want to sync with vCita below. Click on selected app to explore integration options with vCita. If the app you search for is not available in WEXTL yet, you can use HTTP node [10] instead to integrate it directly.

Example automation with vCita integration

Select Watch Events trigger from vCita - this will be a starting point in your automation. Whenever event happens in vCita, workflow will start [7] from Watch Events node.

Search for Create an Event Waitlist, connect it as the next step of integration sequence. You can use filters between Watch Events and Create an Event Waitlist, so only important data pass from Watch Events to the next step. WEXTL gives you full control over the process of vCita automation. All parts of workflow are visible on the canvas [4].

vCita on WEXTL has 39 modules for combining scheduling automations. Explore vCita documentation for more.

Video slide demonstrates how Watch Events and Create an Event Waitlist nodes are used in vCita workflow.

Video slide demonstrates how Watch Events and Create an Event Waitlist [6] nodes are used in vCita workflow.

Frequently asked questions

Common questions about automating vCita in your workflows.

vCita has 1 trigger, including "Watch Events". Triggers are start points of the workflow, and automations may start from them.

Integration has 38 actions, including "Get a Business", "Get a Client", and "Get a Service", and more. Refer to our vCita Documentation for detailed inputs and outputs.

No. Most automations are built visually on the canvas by picking triggers, actions, and mapping fields. You can add custom JavaScript with Functions when advanced logic is needed — but our customers do that in rare cases [4].

Yes. Connections are authenticated per account, credentials are encrypted at rest, and you can enforce approvals and team-level access controls on any automation.

The vCita integration on WEXTL runs directly on its vendor public API — every field name, authentication method, and rate limit is controlled by vCita official API and covered in documentation [3]. WEXTL handles the request signing and pagination for you.

Absolutely. Where vCita provides native webhooks, you can use instant triggers to eliminate polling delay. For custom webhooks, WEXTL offers Custom Webhook node, so you can start automation whenever vCita or any other service sends event to webhook URL.

WEXTL is an AI-first visual canvas. The platform allows you to describe automation in plain text — and AI will wire nodes for vCita inside the workflow builder [4]. You can also use built-in workflow nodes (AI Agent, Human in the Loop, Condition, Aggregate Results) in pair with vCita modules to craft complex integration flows with branches, filtering, and conditional logic. There are absolutely no limits of what you can build.

References

List of sources used to gather information about the vCita integration.

vCita integration source code, module specs and credentials implementation.
Internal vCita integration documentation, structured input and output parameters, scopes, and authentication methods.
Official vCita vendor API documentation — used to verify field meanings, authentication flows, and anything our own specs don't fully capture.
WEXTL® Visual Workflow Builder, anonymized data from our technical support team.
WEXTL® Apps Library
WEXTL® vCita App Documentation
WEXTL® Workflow Scheduler
WEXTL® HTTP node documentation

vCita Integration

Supported triggers and actions for vCita integration